MINUTES OF
THE Meeting of Parramatta City Council
HELD IN THE Council Chambers, CIVIC
PLACE, PARRAMATTA ON Monday, 23 June 2008 AT 6:52 pm
PRESENT
The Lord Mayor, Councillor P B Barber in the Chair and Councillors D L
Borger MP (retired 8.00 pm), A A Brown
(retired 11.49 pm), J Chedid, P Esber (Deputy Lord Mayor), J D Finn, P J
Garrard, A Issa, OAM, O Jamal (arrived 6.54 pm), M K Walsh (arrived 6.53 pm), L
E Wearne, A A Wilson and C E Worthington.
ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS
The Lord Mayor, Councillor P B
Barber acknowledged the Barramatugal Clan of The Darug, the traditional land
owners of Parramatta and
paid respect to the elders both past and present.
MINUTES
|
SUBJECT Minutes
of the Regulatory Council Meeting held on 10 June 2008
|
9964
|
RESOLVED (Esber/Brown)
That the minutes be
taken as read and be accepted as a true record of the Meeting.
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APOLOGIES
9965 RESOLVED (Esber/Brown)
That an apology be received and
accepted for the absence of Councillors
C X Lim and B W Prudames.
DECLARATIONS OF INTEREST
1 Councillor P J Garrard declared an interest in relation
to Item Nos 6 & 7 of Closed Session regarding Civic Place as Councillor Garrard is a
Member of the Central Parramatta Planning Committee, the consent authority for Civic Place.
2 Councillor L E Wearne declared an interest in relation
to Item Nos 6 & 7 of Closed Session regarding Civic Place as Councillor Wearne is a
Member of the Central Parramatta Planning Committee, the consent authority for Civic Place.
Note
Councillor M K Walsh arrived
at the meeting at 6.53
pm during consideration of this matter.
MINUTES OF THE LORD MAYOR
1
|
SUBJECT Government Support for Connection Artists Place
REFERENCE F2008/01493 –
D00968599
REPORT OF Lord Mayor,
Councillor Paul Barber
|
9966
|
RESOLVED (Barber/Esber)
(a) That Council note the update as contained in the Lord Mayoral
Minute on the Connection Artists Place following the decision this month by
the NSW State Government granting Council $240,000 as a 3 year commitment to
the project.
(b) Further, that Council officers investigate the possibility of
nominating ICE for one of the relevant business or cultural awards.
NOTE: Councillor O Jamal
arrived at the meeting at 6.54 pm during consideration of this matter.
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2
|
SUBJECT Sponsoring India Australia Friendship Fair
REFERENCE F2004/06903 –
D00968681
REPORT OF Lord Mayor,
Councillor Paul Barber
|
9967
|
RESOLVED (Barber/Borger)
(a)
That Council contribute $5000 towards
the staging on Sunday, 10 August
2008 of the India Australia Friendship Fair at Sydney Olympic
Park.
(b)
Further, that the amount be paid from
Council’s Events budget and sent to the organisers of the Fair, United Indian
Associations (UIA) and that Council take up the stated communication
opportunities that come from being a Silver Sponsor of the Fair.
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PUBLIC FORUM
1
|
SUBJECT Water Management
REFERENCE F2004/08612
FROM Mr David Allen
|
9968
|
QUESTION
By Mr David
Allen:-
“Hydrogolists tell us that we are taking water from rivers and
catchment areas faster than it is being replenished. They say this is
unsustainable with sewerage being a major contributor.
New Scientist (March 2008) and the Sydney Morning Herald (SMH) tell
us that many American cities are redefining building codes to use less water
and perhaps to use nightsoil in agriculture. W Carter (Flushed) says some
cities in India are going even further in their water
management goals.
What can Parramatta do to keep up with these excellent trends?”
RESPONSE
By Mr James
Carey - Environment Outcomes Manager:-
“In
summary there are two aspects to the question posed by the resident.
Firstly,
in regard to water being taken faster than it is being replenished, most of
us are aware of the recent challenges we face in supplying water for our
daily needs. Parramatta City Council has been proactive in reducing its own water consumption
and is a member of Sydney Water's Every Drop Counts campaign which targets
savings for our top 10 water using assets.
We
have commenced a number of initiatives to minimise potable water use
including: water efficient fixtures and appliances; upgrade of
irrigation systems at 11 parks; reduced irrigation frequency with
water restrictions; rainwater tanks at two council centres; stormwater
harvesting, storage and reuse at Woodville golf course and two parks (Doyle
ground and Boronia Park). The Council
is also exploring the use of recycled effluent (sewage) from Sydney Water's Liverpool to Ashfield pipeline to
irrigate open space within the Duck River corridor.
The
second aspect of the question relates to water saving requirements for new
development.
The
Council currently applies the NSW Government’s Building Sustainability Index,
known as BASIX, which sets water reduction targets for house and units. BASIX allows users to determine how they
will meet targets from a wide range of options such as rainwater tanks,
water-saving fixtures and native plants for gardens.
To support this the Council is promoting its rainwater tank pack which
provides residents with all the information they need to order a discounted
rainwater tank; find out Council requirements for installing tanks; apply for
a cheap ‘green loan’ (if required); and lots of other water saving ideas.
The Council is constantly looking at areas to improve our management
of water and welcomes the support of residents and the community in this
challenge.”
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COUNCIL MATTERS
TO BE ADOPTED WITHOUT DISCUSSION
9969 RESOLVED (Esber/Finn)
That Items
1 and 2 of Roads Footpaths Access & Flood Mitigation, 1, 2, 3 and 4 of
Community Care and 2 and 6 of City Leadership & Management be adopted
without discussion in accordance with the staff recommendations.
City Development
8.1
|
SUBJECT Draft
Planning Controls for Merrylands, Carlingford and East Rydalmere
REFERENCE F2006/01198 - D00958497
REPORT OF Manager Land Use and Transport Planning
|
9970
|
MOTION (Issa/Borger)
(a) That Council adopt the draft planning controls for the RDS
Centres of Merrylands (option 1), Carlingford and East Rydalmere, as shown at
Attachment 2 of Manager Land Use & Transport Planning Report, and that
these be incorporated into the draft Parramatta Local Environmental Plan 2008
prior to its exhibition.
(b) Further, that a further report be presented to Council that
outlines detailed planning controls to be incorporated into the draft
Parramatta Development Control Plan 2008 to support the zoning, height and
FSR for these areas.
AMENDMENT (Garrard/Walsh)
(a) That
Council adopt the draft planning controls for the RDS Centres of
Merrylands (option 2), Carlingford and East Rydalmere, as shown at
Attachments 2 and 3 of Manager Land Use & Transport Planning Report, and
that these be incorporated into the draft Parramatta Local Environmental Plan
2008 prior to its exhibition.
(b) Further, that a further report be presented to Council that
outlines detailed planning controls to be incorporated into the draft
Parramatta Development Control Plan 2008 to support the zoning, height and
FSR for these areas.
The amendment was put and lost.
DIVISION (Walsh/Esber) The result being:-
AYES Councillors P Esber,
J D Finn, P J Garrard, M K Walsh & C E Worthington.
NOES The Lord Mayor,
Councillor P B Barber and Councillors A A Brown, J Chedid, A Issa, OAM, O Jamal,
L E Wearne and A A Wilson.
The amendment was again declared lost.
The motion was put and carried.
NOTE: 1 Councillor
D L Borger retired from the meeting at 8.00 pm during consideration of this matter.
2 A Notice of Motion to rescind this decision was submitted prior
to the conclusion of the meeting.
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8.2
|
SUBJECT Proposed
State-Wide Exempt and Complying development
REFERENCE F2005/01801 - D00959847
REPORT OF Project Officer
|
9971
|
RESOLVED (Finn/Esber)
(a) That Council endorse the comments
on the new State-Wide Exempt and Complying Development codes as summarized in
Section H – Conclusion of Attachment 1 for submission to the Department of
Planning.
(b) That it be acknowledged
that future complying development codes will likely be placed on public
exhibition in quick succession, and this will significantly impact on the
work program of the LUTP unit.
(c) That in light of the
proposed State-Wide Complying Development Codes which in some cases vary
Council development controls, that a review of draft Parramatta DCP 2008 be
undertaken to determine the extent of potential inconsistency between future
complying development and DCP controls.
(d) Further,
that the Land Use and Transport Section be congratulated on their efforts
in relation to this matter.
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ADJOURNMENT OF MEETING
In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.39
pm for
a period of 15 minutes.
RESUMPTION OF MEETING
The meeting resumed in the Council Chamber at 8.54
pm,
there being in attendance The Lord Mayor, Councillor P B Barber and
Councillors A A Brown, J Chedid, P Esber, J D Finn, P J Garrard, O Jamal, M K
Walsh, L E Wearne, A A Wilson and C E Worthington.
ACKNOWLEDGEMENT OF GENERAL MANAGER
The Chamber
acknowledged the presence of Dr Robert Lang, recently appointed General Manager
of Parramatta City Council, in the Public Gallery. Dr Lang will commence duties on 21 July 2008.
8.3
|
SUBJECT Audit
of the Mall and City Centre.
REFERENCE F2004/08537 - D00958618
REPORT OF Place Manager - City Strategy Unit
|
9972
|
RESOLVED (Worthington/Esber)
(a) That Council note the findings of
the City Centre audit and adopt the list of proposed actions (Attachment 1)
to be included for consideration in the 2009/10 Management Plan.
(b) That Council obtain a legal
opinion on Council’s responsibility should an awning fall on to a public
thoroughfare, such as a council footpath, whether awnings generally have a
prescriptive easement and the best methodology to require building owners to
obtain such an easement.
(c) Further, that Council supports option 2
($50,000) for the carpark adjacent to the Town Hall.
NOTE: Councillor A Issa, OAM returned to the meeting at 8.57 pm during consideration of this matter.
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8.4
|
SUBJECT Metro
in Parramatta
REFERENCE F2006/00716 - D00960761
REPORT OF Senior Project Officer - Transport Planning
|
9973
|
RESOLVED (Finn/Wilson)
(a) That Council supports in principle
the following, with reasons outlined in this report:
1. The
northern alignment of the West Metro;
2. The
concept of a “Metro City Circle”
route connecting Parramatta city
centre and the Westmead hospital precinct with additional metro stations at
Westmead, the Children’s Hospital and North Parramatta;
3. Consideration
of an additional station on the West Metro at Harris Park and replacing the
heavy rail station, such station aligned to Marion
Street;
4. A
station at Granville-Clyde on the West Metro rather than Rosehill and
replacing Clyde heavy rail station;
5. The
Carlingford Line be investigated for conversion to Metro based the previous Parramatta
to Epping Rail Link proposals;
6. The cost
difference between metro west and the proposed metro to Rouse Hill be
included.
(b) That Council officers continue to analyse the various metro
routes and stations recently announced by the State Government with a view to
influencing better public transport outcomes for Parramatta LGA and
connections to the surrounding areas.
(c) That any significant developments be reported to Council at the
earliest opportunity.
(d) Further, that prior to the report being forwarded to the relevant
authorities, paragraph 2 on page 105 regarding a metro station at Rosehill be
deleted.
|
Roads Paths Access and Flood Mitigation
9.1
|
SUBJECT Parramatta Cycleway
Advisory Committee
REFERENCE F2004/07952 - D00954647
REPORT OF Project Officer
|
|
RECOMMENDATION
That Council receive and note the
minutes of the Parramatta Cycleway Advisory Committee of 6 May 2008.
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
|
9.2
|
SUBJECT Parramatta
Traffic Committee meeting held on 2
June 2008.
REFERENCE F2004/06921 - D00959435
REPORT OF Manager Traffic and Transport
|
|
RECOMMENDATION
That
the report of the Parramatta Traffic Committee meeting held on Monday 2 June 2008 be
adopted.
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
|
9.3
|
SUBJECT Report
of the Traffic Engineering Advisory Group Meeting held on Monday 2 June 2008.
REFERENCE F2004/06921 - D00959486
REPORT OF Manager Traffic and Transport
|
9974
|
MOTION (Worthington/Esber)
(a) That the report of the Traffic
Engineering Advisory Group Meeting held
on Monday 2 June 2008 be adopted with the following
alterations:
1 The 2nd paragraph of the background notes relating to
Business Arising – Item 13 – Intersection of Darcy Road
and Hill Street, Wentworthville - Right Turn Movements at Intersection
be amended to read:-
“The representative from Hillsbus/Westbus was
under the impression the map was correct but would have it checked for
confirmation.”
2 In relation to Business Items 8 and 9, the relevant MP’s be written to and advised of the
decision.
3 In relation to Business Item 12 – Caroline Chisholm Drive, Winston Hills – Parking Outside
Doctors Surgery, the recommendation
be altered to read:-
“15 minute parking be installed outside
the doctors surgery in Caroline Chisholm Drive, Winston Hills”.
(b) That all future proposals by the Roads and Traffic Authority are to be
commented upon by the Council’s traffic engineer in the accompanying reports.
(c) Further, that Father Peter Williams from
the Catholic Cathedral be contacted and informed of the present situation in
relation to World Youth Day.
AMENDMENT (Garrard/Wilson)
That Council advise the government
that it does not intend to open Church Street up to buses.
Procedural Motion (Esber)
The procedural motion was put and carried.
The
amendment was put and lost.
The
motion was put and carried.
DIVISION (Wearne/Wilson) The
result being:-
AYES The Lord Mayor Councillor P B Barber and Councillors A A
Brown, P Esber, J D Finn, O Jamal, M K Walsh and C E Worthington
NOES Councillors J Chedid, P J
Garrard, A Issa, OAM, L E Wearne and A A Wilson.
The
motion was again declared carried.
|
Culture and Leisure
10.1
|
SUBJECT 2008/2009
Requests for Fee Subsidy for the Use of Public Halls, Community Centres and
Meeting Rooms
REFERENCE F2004/07903 - D00935708
REPORT OF Manager City Culture, Tourism and
Recreation
|
9975
|
RESOLVED (Chedid/Esber)
(a) That the Manager, City Culture,
Tourism and Recreation Report be received and noted.
(b) That Council
approve the annual fee subsidies to be granted.
(c) That the applicants who have been unsuccessful in receiving a
full exemption, be contacted to negotiate a payment program.
(d) Further,
that the invoices be issued to those groups who are
required to pay fees for their use of Public Halls, Community Centres and
Meeting Rooms.
|
Community Care
11.1
|
SUBJECT Multicultural
Advisory Committee Minutes 2 April 2008
REFERENCE F2007/00732 - D00954065
REPORT OF Community Capacity Building Officer
|
|
RECOMMENDATION
(a) That the Minutes of the Multicultural Advisory
Committee meeting held on 2 April 2008 appended as Attachment 1 to Community
Capacity Building Officer be received and noted.
(b) Further, that Council note there is no
request for additional expenditure in this report.
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
|
11.2
|
SUBJECT Community
Safety Advisory Committee Meeting Minutes 30
April 2008
REFERENCE F2005/01944 - D00954200
REPORT OF Community Capacity Building Officer
|
|
RECOMMENDATION
(a) That
the Minutes of
the Community Safety Advisory Committee meeting held on 30 April 2008 appended as Attachment 1 to Community
Capacity Building Officer Report be received and noted.
(b) Further, that Council note there is no
request for additional expenditure in this report.
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
|
11.3
|
SUBJECT Aboriginal
and Torres Strait Islander Advisory Committee 29 April 2008
REFERENCE F2005/01941 - D00954474
REPORT OF Community Capacity Building Officer
|
|
RECOMMENDATION
(a) That the minutes of the Aboriginal and Torres Strait Islander
Committee held on 29th
April 2008 appended
as Attachment 1 to Community Capacity Building Officer Report be received and noted.
(b) That
the chosen site for the Burramatta NAIDOC Family Day is on the Westmead side
of Parramatta Park.
(c) That a letter be written on behalf of
the Committee to Alan Overton requesting the attendance of the Parramatta
Eels at Burramatta NAIDOC Family Day.
(d) That Gil Saunders resume his role as
Deputy Chairperson of the Committee.
(e) Further, that Council’s naming of the
Campbell Hill Pioneers Park be
stopped and that Council note the Terms of Reference of the Committee and
consult with the Committee regarding Aboriginal issues including the naming
of the park.
1 In relation to Recommendation (e), it should be noted that
actions have been taken since the Aboriginal and Torres Strait Islander
Committee meeting of 29th April 2008 which have addressed this recommendation
in so far as it relates to the naming of the Campbell Hill Pioneers Park. These actions are reported in point 3 of
the Background of this report.
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
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11.4
|
SUBJECT Access
Advisory Committee - Response to
Recommendations included in Minutes 4 December 2007
REFERENCE F2005/01942 - D00955673
REPORT OF Community Capacity Building Officer
|
|
RECOMMENDATION
(a) That Council undertake a bus
stop audit to assess accessibility works required to comply with the
legislation in the 2009/10 financial year;
(b) That Council distribute a copy of the
Human Rights and Equal Opportunity Commission (HREOC)’s publication ‘The
Good, the Bad and the Ugly’ DVD to individuals, organisations and companies
on Council’s Development Database and to the public at Council’s Development
Assessment Service Desk;
(c) That Council
relocate the after-hours bell at the rear entrance to Council Chambers to
meet the requirements of the Australian Standard 1428;
(d) Further, that Council install hearing augmentation systems in the
Town Hall in order to comply with the Disability Discrimination Act 1992
(NSW).
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
|
SUSPENSION OF
STANDING ORDERS
9976 RESOLVED (Worthington/Garrard)
That Standing Orders be suspended to enable consideration
of various urgent matters relating to:-
1.
Issues
brought forward by applicants.
2.
Advertising
for position of Information Technology Manager.
3.
Appointment
of SincSolutions.
4.
Code
of Conduct.
The Chairperson ruled that the matters were of an urgent
nature.
NOTE: Councillor A A Brown (10.14 pm), L E Wearne (10.14 pm) and A A Wilson (10.15 pm) left the meeting during consideration of this matter.
1
|
SUBJECT Issues Brought Forward by Applicants
REFERENCE
FROM Councillor C
E Worthington
|
9977
|
RESOLVED (Worthington/Issa)
That the Acting
General Manager bring forward a report to the next Regulatory Council Meeting
in respect to allegations relating to issues brought forward by applicants
pertaining to the following DA's:-
1 Aldi
Developments Woodville Road.
1.1 That
the Urban Planner was not brought into negotiations regarding the DA, until
the DA had well progressed and at the stage, it was indicated she was not
happy with the design.
2 DA/729/2007 -
Child Care Centre 66 Cross Street Guildford.
2.1 Applicant
was not informed until the DA had well advanced, that the number of children
had to be reduced by 40 children to 25 children.
3 DA/183/2008 -
Child Care Centre 115 Hammers Road Northmead.
3.1 Applicant
was requested to withdraw application after DA had well advanced.
|
2
|
SUBJECT Information Technology Management
REFERENCE
FROM Councillor C
E Worthington
|
9978
|
RESOLVED (Worthington/Garrard)
(a) That
the Acting General Manager report on the following matters to Councillors
via memo within one week:-
1 When
it is likely that the position of the IT Manager will be advertised, and will it be advertised
internally or externally.
2 In relation to
the amended advice reviewed regarding the accessing
of Councillors emails supplied to Councillor Worthington,
can Council be assured that the author of the legal advice had no close connection with any employee of Council?
(b) Further, that copies of the emails to Councillor Worthington
be supplied to all Councillors.
NOTE: Councillor A A Wilson returned to the meeting at 10.16 pm during consideration of this matter.
|
3
|
SUBJECT Appointment
of SincSolutions - To undertake review Council's Regulatory Services
REFERENCE
FROM Councillor C
E Worthington
|
9979
|
RESOLVED (Worthington/Esber)
(a) That
Councillors be provided with details regarding the cost of hiring this
firm and whether the firm was directly appointed, or expressions of interest
were sought from other firms.
(b) Further,
that this information be supplied to Councillors via memo within one
week.
NOTE: Councillors A A Brown & L E Wearne returned to the meeting at 10.19 pm during consideration of this matter.
|
4
|
SUBJECT Code of Conduct
REFERENCE
FROM Councillor C
E Worthington
|
9980
|
RESOLVED (Worthington/Esber)
(a) That
a legal opinion be sought as to whether the Code of Conduct as it
presently stands is legal, as an Employee or Councillor can have accusations
made against him without being afforded the opportunity of knowing who their
accuser/s is/are.
(b) Further,
that this report be bought to the next ordinary meeting of Council.
NOTE: Councillor M K Walsh left the meeting
at 10.32
pm during
consideration of this matter.
|
RESUMPTION OF STANDING ORDERS
9981 RESOLVED (Esber/Wilson)
That Standing Orders be resumed.
City Leadership and Management
12.1
|
SUBJECT Investments
Report for April 2008
REFERENCE F2004/06960 - D00949870
REPORT OF Manager - Finance
|
9982
|
RESOLVED (Esber/Brown)
That Council receives and notes the investments report for April
2008.
|
12.2
|
SUBJECT Remuneration
Tribunal Determination in Relation to Fees for Councillor Remuneration
REFERENCE F2004/06514 - D00954622
REPORT OF Service Manager - Council Support
|
|
RECOMMENDATION
That Council confirm that the Lord Mayoral and Councillors’
remuneration for the period 1 July 2008 to 30 June 2009 be set at the maximum
level being $66,100 and $22,680 respectively.
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
|
12.3
|
SUBJECT Regulation
& Enforcement of Brothels and Massage Parlours
REFERENCE F2007/01985 - D00935148
REPORT OF Strategic Analyst, Crime and Corruption
Prevention
|
9983
|
RESOLVED (Finn/Wilson)
(a) That Council receive and note this report.
(b) That Council refer both this
report and the latest Report of Investigation into Compliance Section to ICAC
for information and review.
(c) Further, that
Council take the necessary action to renew the contract of Mr Mamouzelos.
NOTE: Councillor
M K Walsh returned to the meeting at 10.36 pm during
consideration of this matter.
|
EXTENSION OF TIME
9984 RESOLVED (Wilson/Chedid)
That the time having passed 11.00
pm, the
meeting be extended for 30 minutes to enable completion of the remaining Agenda
items.
12.4
|
SUBJECT 11th
International Riversymposium - 1 to 4
September 2008
REFERENCE F2005/00638 - D00911492
REPORT OF Council Support Manager
|
9985
|
RESOLVED (Esber/Wilson)
(a) That the Lord Mayor, Councillor P B Barber (or nominee) and
Councillors A A Brown and A A Wilson attend the 11th International Riversymposium: A Future of Extremes that
will be held from 1 to 4 September 2008.
(b) Further, that all reasonable expenses at an estimate cost of $2500.00
per delegate over four (4) days be provided from Account No.
10.1260.712.644405.00000.00000 – Members Seminars & Conferences in
accordance with Council’s policy for attendance at conferences and seminars.
|
12.5
|
SUBJECT Legal
Assistance - Gosford City Council
REFERENCE F2005/00172 - D00958937
REPORT OF Manager Executive Support Office
|
9986
|
RESOLVED (Brown/Esber)
That Council contribute $6,675.82
to assist Gosford City Council with the costs associated with the appeal in
the matter of Tauszik v Gosford City
Council [2006] NSWCCA 193.
|
12.6
|
SUBJECT Program
Panels.
REFERENCE F2004/06950 - D00958730
REPORT OF Acting Manager City Strategy
|
|
RECOMMENDATION
That the notes from the seven Program Panel meetings
held on 19
May 2008 be noted.
NOTE: This
matter was adopted under Minute No 9969 – Council Matters To Be Adopted
Without Discussion.
|
12.7
|
SUBJECT Cost
of food and beverages at staff functions and meetings
REFERENCE F2007/02457 - D00958564
REPORT OF Group Manager Corporate Services
|
9987
|
RESOLVED (Worthington/Esber)
(a) That Council receive and note the
Group Manager Corporate Services’ report on the cost of food and beverages at
staff functions and meetings.
(b) Further, that a report be brought
back to Council addressing areas where savings could be made.
NOTE: Councillor J Chedid left the meeting at 11.24
pm during consideration of this matter.
|
12.8
|
SUBJECT Outdoor
Machinery & Fleet Vehicles
REFERENCE F2004/09461 - D00960929
REPORT OF Manager City Operations
|
9988
|
MOTION (Finn/Wilson)
(a) That Council
note the information provided in relation to the Outdoor Machinery and Vehicle
Fleet.
(b) That
Council immediately commence
purchasing only passenger vehicles rated 4 stars or above on the government’s
Green Cars Guide.
(c) Further, that Council no longer purchase 6 cylinder
conventional unleaded petrol passenger vehicles unless they meet the 4 star
requirement, noting that Council’s fleet policy has supported phasing out
these vehicles for at least 5 years.
AMENDMENT (Issa)
That the General Manager prepare a
report on staff usage of fleet vehicles including such issues as distance
travelled by staff and necessity of vehicle for certain duties.
FORESHADOWED
AMENDMENT (Wearne/Issa)
(a) That Council
note the information provided in relation to the Outdoor Machinery and
Vehicle Fleet.
(b) That
Council immediately commence
purchasing only passenger vehicles rated 4 stars or above on the government’s
Green Cars Guide with the exception of vehicles that form part of a staff
members’ salary package.
(c) Further, that Council no longer purchase 6 cylinder
conventional unleaded petrol passenger vehicles unless they meet the 4 start
requirement with the exception of vehicles that form part of a staff members’
salary package, noting that Council’s fleet policy has supported phasing out
these vehicles for at least 5 years.
The amendment was put and lost.
The foreshadowed amendment became the amendment and was
put and lost.
The motion was put and carried.
NOTE Councillor J Chedid returned to the meeting at 11.31 pm during consideration of this matter.
|
FURTHER EXTENSION OF TIME
9989 RESOLVED (Wearne/Wilson)
That the time having passed 11.30
pm, the
meeting be extended for 15 minutes to enable completion of the remaining Agenda
items.
12.9
|
SUBJECT Recruitment of Council Staff through Consultants
REFERENCE F2007/00395 – D00953923
REPORT OF Manager Human
Resources
|
9990
|
RESOLVED (Worthington/Brown)
That Council receive and note the information
contained in this report.
|
Notices of Motion
13.1
|
SUBJECT Extension
of Toll Subsidy on M4
REFERENCE F2004/09332 - D00956317
FROM Councillor A A Wilson
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9991
|
RESOLVED (Wilson/Worthington)
(a) That Council's
professional officers prepare a report with a view to making a submission to
the State Government requesting an extension to the toll subsidies on the M4
that are due to expire in 2010.
(b) Further,
that this report also examine the effect of not renewing the subsidies on
Parramatta's road network.
NOTE: Councillor M K Walsh left the meeting at 11.46 pm during consideration of this matter.
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FURTHER EXTENSION OF TIME
9992 RESOLVED (Wearne/Esber)
That the time having passed 11.45
pm, the
meeting be extended for 15 minutes to enable completion of the remaining Agenda
items.
13.2
|
SUBJECT Residents
Parking Scheme
REFERENCE F2004/07341 - D00959346
FROM Councillor
J D Finn
|
9993
|
RESOLVED (Finn/Issa)
(a) That Council investigate the introduction of a limited Residents
Parking Scheme for Residents of apartments in the CBD which do not have an
allocated parking space.
(b) Further, that the limitations to be considered be that the
Resident Parking Scheme apply only on weekends and outside of business hours,
between 8am and 6pm, so as to avoid parking congestion during times of
high demand.
NOTE: Councillor
M K Walsh returned to the meeting at 11.48 pm during consideration of this matter.
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CLOSED
SESSION
|
9994
|
RESOLVED (Esber/Jamal)
Members of the press and public be excluded from the meeting of the
Closed Session and access to the correspondence and reports relating to the
items considered during the course of the Closed Session be withheld. This
action is taken in accordance with Section 10A(2) of the Local Government
Act, 1993 as the items lists come within the following provisions:-
|
1 38 Marion Street Parramatta - Proposed Acquisition. (D00958729) - This report is confidential in accordance with section 10A (2) (d) of
the Local Government act 1993 as the report contains commercial information of
a confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
2 15 Macquarie Street Parramatta (Hunter Street Car Park). (D00958855) - This
report is confidential in accordance with section 10A (2) (d) of the Local
Government act 1993 as the report contains commercial information of a
confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
3 Tender No. 12/2008 Operation
of Free Bus Service in the Parramatta City Centre..
(D00952181) - This report is confidential
in accordance with section 10A (2) (d) of the Local Government act 1993 as the
report contains commercial information of a confidential nature that would, if
disclosed (i) prejudice the commercial position of the person who supplied it;
or (ii) confer a commercial advantage on a competitor of the Council; or (iii)
reveal a trade secret.
4 Tender No. 3/2008 -
Construction of Marsden Weir Fish Lock. (D00959985) - This report is confidential in accordance with section 10A (2) (d) of
the Local Government act 1993 as the report contains commercial information of
a confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
5 Tender for Establishment
Panel of Valuers. (D00958571) - This
report is confidential in accordance with section 10A (2) (d) of the Local Government
act 1993 as the report contains commercial information of a confidential nature
that would, if disclosed (i) prejudice the commercial position of the person
who supplied it; or (ii) confer a commercial advantage on a competitor of the
Council; or (iii) reveal a trade secret.
6 Civic
Place June 2008 update.- This report is
confidential in accordance with section 10A (2)(c) of the Local Government Act
1993 as the report contains information that would, if disclosed, confer a
commercial advantage on a person with whom the Council is conducting (or
proposed to conduct) business.
7 Approval
for proposed acquisitions notices – Civic Place -This
report is confidential in accordance with section 10A (2)(c) of the Local
Government Act 1993 as the report contains information that would, if
disclosed, confer a commercial advantage on a person with whom the Council is
conducting (or proposed to conduct) business.
Note
Councillor A A Brown retired from the
meeting at 11.49 pm
during Item 1 of Closed Session.
RESUMPTION
OF MEETING
|
|
That the decisions
of Closed Session be noted as follows:-
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14.1
|
SUBJECT 38 Marion
Street Parramatta - Proposed
Acquisition
REFERENCE F2006/00887 - D00958729
REPORT OF Property Development Advisor
|
9995
|
RESOLVED (Finn/Wilson)
That consideration of this matter be deferred to the
Council Meeting to be held on 14
July 2008.
|
14.2
|
SUBJECT 15 Macquarie
Street Parramatta (Hunter Street Car Park)
REFERENCE F2004/06515 - D00958855
REPORT OF Property Program Manager
|
9996
|
RESOLVED (Worthington/Finn)
(a) That Council replace all references to Section
29 of the Land Acquisition (Just Terms Compensation) Act 1991 in the Deed of
Agreement, the Deed of Variation and the Civil Works Deed by Section 30 of
the Land Acquisition (Just Terms Compensation) Act 1991.
(b) Further,
that the Lord Mayor and the General Manager be authorised to affix the
Council seal to a Deed of rectification to give effect to the above
resolution.
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14.3
|
SUBJECT Tender
No. 12/2008 Operation of Free Bus Service in the Parramatta City Centre.
REFERENCE F2004/08730 - D00952181
REPORT OF Project Manager
|
9997
|
MOTION (Finn/Jamal)
(a) That the Tender submitted by Veolia Transport
NSW Pty Ltd for the
operation of a Free Bus Service in the Parramatta City Centre for the Year 1
lump sum of $341,786.22 (GST excl) for a Weekday Service and $69,136.84 (GST
excl) for the optional Saturday Service, be accepted for a period of three
years, with two extensions of one year period each.
(b) That all unsuccessful tenderers be advised of
Council’s decision in this matter.
(c) Further, that the Lord Mayor and
General Manager be given delegated authority to execute and affix the Common
Seal of Council to the necessary documents.
AMENDMENT (Wilson/Chedid)
That no further action be taken in this
matter.
The amendment was put and lost.
The motion was put and carried.
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14.4
|
SUBJECT Tender
No. 3/2008 - Construction of Marsden Weir Fish Lock
REFERENCE F2008/00963 - D00959985
REPORT OF Service Manager Capital Projects
|
9998
|
RESOLVED (Finn/Worthington)
(a) That no tender be accepted.
(b) That the two tenderers be so
advised.
(c) That
negotiation with alternative contractors be approved.
(d) Further, that the outcome of
those negotiations be reported back to Council.
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14.5
|
SUBJECT Tender
for Establishment Panel of Valuers
REFERENCE F2008/00530 - D00958571
REPORT OF Property Program Manager
|
9999
|
RESOLVED (Finn/Walsh)
(a) That the following parties be advised that they have been successful in
gaining a place on Council’s panel of Valuation providers, for a period of
three years from 1 July 2008:
1 BEM Property Consultants and Valuers Pty
Ltd.
2 Frank Carrapetta and Associates
3 Cushman & Wakefield P/L.
(b) That the following
parties be advised that they have been unsuccessful in tendering for this
opportunity:
1 Access Valuations Pty Ltd
2 NSW Department of Lands
3 CB Richard Ellis Pty Ltd
4 Meadow Real Estate.
(c) That the General
Manager be authorised to finalise with each of the parties named in (a)
above, contracts governing their membership of, and participation in,
Council’s panel of valuers;
(d) Further, that the
General Manager be authorised to seek specialist advice from Valuers outside
the panel, on a needs basis.
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14.6
|
SUBJECT Civic Place June 2008
updated
REFERENCE F2005/06404
– D00918551
REPORT OF Group
Manager Corporate Services
|
10000
|
RESOLVED (Jamal/Esber)
That
Council receive and note this report.
NOTE: 1 Councillor A A Wilson requested that his name be recorded
as having voted against this decision.
2 Councillors P J Garrard and L E Wearne declared an interest in this matter as
they are members of the Central
Parramatta Planning
Committee, the consent authority for Civic Place. Both Councillors temporarily retired from
the meeting during consideration of items 6 and 7 of Closed Session.
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14.7
|
SUBJECT Approval
for proposed acquisitions notices – Civic Place
REFERENCE F2004/06427
– D00960026
REPORT OF Group
Manager Corporate Services
|
10001
|
RESOLVED (Esber/Finn)
(a) That
Council acquire, by means of Compulsory Acquisition, the following properties
required for the purpose of implementing the Civic Place Masterplan
(collectively “the Properties”):-
§
160 Church Street,
being lot 1 in DP 514282;
§
12 Darcy Street,
being lot A in DP 417015;
§
14 Darcy Street,
being lot B in DP 417015;
§
20-22 Darcy Street,
being lot 3 in DP 221128;
§
24 Darcy Street,
being lot 3 in DP 211992;
§
26 Darcy Street,
being lot 4 in DP 211992;
§
28 Darcy Street,
being lot 1 in DP 128539 (collectively "the Darcy Street Private
Properties")
§
Darcy Street being lot 1 in DP 1086906 but
excluding land acquired by the Transport Infrastructure Development
Corporation in lot 1 in DP 1116940 (Darcy Street).
§
That part of Church
Street being lot 1 in DP 1104477 (Church
Street).
(b) That
Council by the compulsory acquisition of Darcy
Street and Church
Street, close Darcy Street and Church
Street.
(c) That
Council seeks the Minister for Local Government’s approval in accordance with
s 187 of the Local Government Act 1993
to issue the Proposed Acquisition Notices.
(d) That
Council seeks the Minister for Local Government’s approval in accordance with
s 14(3) of the Land Acquisition (Just
terms Compensation) Act 1991 to issue the Proposed Acquisition Notices
within 12 months of the deemed withdrawal of previous Proposed Acquisition
Notices.
(e) That
Council seeks the Minister for Local Government’s approval in accordance with
s 13(2)(b) of the Land Acquisition
(Just terms Compensation) Act 1991 to shorten the minimum period of
notice for the reasons described in this report.
(f) That at the conclusion of the
period of notice, Council give effect to the acquisitions by publication of
acquisition notices in the Government Gazette.
(g) That
Council seeks such further approvals from the Minister, the Governor or any
public authority as may be necessary, and takes all actions as may be
necessary, to give notices and otherwise carry out the acquisitions by means
of compulsory acquisition.
(h) Further,
that Council confirms that upon acquisition, each of the Properties be
classified as operational land.
NOTE:
1 Councillor A A Wilson requested that
his name be recorded as having voted against this decision.
2 Councillors P J Garrard and L E Wearne declared an interest in this matter as
they are members of the Central
Parramatta Planning
Committee, the consent authority for Civic Place. Both
Councillors temporarily retired from the meeting during consideration of
items 6 and 7 of Closed Session.
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RESCISSION MOTIONS
The Lord Mayor, Councillor P B Barber advised that a Notice
of Motion, signed by Councillors Walsh, Finn and Esber, to rescind the
following item had been received prior to the termination of the meeting:-
1 Item 1 of City Development regarding Draft Planning
Controls for Merrylands, Carlingford and East Rydalmere
(Minute No 9970 refers).
The meeting terminated at 11.54 pm.
THIS PAGE AND THE PRECEDING 22
PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 23 JUNE 2008 AND CONFIRMED ON MONDAY, 14 JULY
2008.
Lord Mayor