MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE,
PARRAMATTA ON Monday, 26 May 2008
AT 6:52 pm
PRESENT
The Lord Mayor, Councillor P B Barber in the Chair and Councillors A A
Brown, P Esber (Deputy Lord Mayor), J D Finn, P J Garrard, A Issa, OAM, O
Jamal, M K Walsh, L E Wearne (retired 10.46 pm), A A Wilson and C E
Worthington.
ACKNOWLEDGEMENT
TO TRADITIONAL LAND OWNERS
The
Lord Mayor, Councillor P B Barber referred to the celebrations for Sorry Day
held at Parramatta Town Hall and Lake Parramatta.
The Lord Mayor further acknowledged
the Barramatugal Clan of The Darug, the traditional land owners of Parramatta and
paid respect to the elders both past and present.
MINUTES
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SUBJECT Minutes
of the Regulatory Council Meeting held on 12 May 2008
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9888
9889
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RESOLVED (Garrard/Esber)
That the minutes be
received.
RESOLVED (Garrard/
Esber)
That the minutes be taken as read and be
accepted as a true record of the meeting.
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APOLOGIES
9890 RESOLVED (Wearne/Esber)
That an apology be accepted for the
absence of Councillors D L
Borger, C X Lim and it be noted that Councillor J Chedid will be arriving late
at the meeting (Councillor Chedid did not subsequently arrive at the meeting).
DECLARATIONS OF
INTEREST
1 Councillor J D Finn declared an
interest in relation to Item 3 of Environment regarding the Fish Ladder
Interpretative Signage - Parramatta Park as
Councillor Finn is a member of the Parramatta Park Trust.
2 Councillor P J Garrard declared an interest in relation
to Item 3 of Closed Session regarding the Civic Place Update May 2008 as Councillor
Garrard is a Member of the Central Parramatta Planning Committee, the consent
authority for Civic Place.
3 Councillor L E Wearne declared an interest in relation to
Item 3 of Closed Session regarding the Civic Place Update May 2008 as Councillor
Wearne is a Member of the Central Parramatta Planning Committee, the consent
authority for Civic Place.
MINUTES OF THE
LORD MAYOR
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5.1
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SUBJECT Steve
Morgan
REFERENCE F2006/00643
- D00946501
FROM The
Lord Mayor, Councillor P B Barber
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9891
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RESOLVED (Barber/Wilson)
(a) That Council honour the memory of Council employee,
Steve Morgan, who died on Wednesday, 14 May 2008, at the age of 48 following a
heart attack that morning.
(b) Further, that
the condolences of Council and sadness felt by staff be communicated to
the Morgan family.
NOTE: The Chamber observed one minute’s silence
in respect to the passing of Mr Morgan.
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5.2
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SUBJECT Selection
of the Granville Town Centre
Committee
REFERENCE F2008/02637
- D00946545
FROM The
Lord Mayor, Councillor P B Barber
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9892
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RESOLVED (Barber/Walsh)
(a) That Council appoint the following representatives for a
minimum 12 month period to the Granville Town Centre Committee:-
1 Paula Chegwidden –
Business Representative;
2 Robert Gibson – Business Representative;
3 June Bullivant – Community/Resident Representative;
4 Paul McLaughlin – Community/Resident Representative
(b) Further, that should there be other community resident
representatives seeking appointment to the Committee, they be considered and
such issue be reported on to the next appropriate meeting of Council.
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PETITIONS
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6.1
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SUBJECT Objection to Development
Application submitted for 270 Guildford Road Guildford – Chinese Massage Clinic
REFERENCE DA/237/2008
FROM M McFarlane and Others
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9893
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RESOLVED (Issa/Walsh)
(a) That the petition be received and considered in
conjunction with the assessment of the application.
(b) That the
appropriate Council officer arrange for an inspection of the premises to
ensure that it is not operating prior to consideration being given to the
submitted development application.
(c) Further, that
an on site meeting be held on Saturday fortnight if possible.
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Rescission Motions
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6.1
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SUBJECT City
Services Restructure
REFERENCE F2007/00732 - D00932546
REPORT OF Acting General Manager
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9894
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MOTION (Wilson/Issa)
That the resolution of the Ordinary Council
Meeting held on 28 April 2008 regarding the City Services Restructure, namely:-
That Council receive and note
the report of the Acting General Manager on implementation of the restructure
of the City Services Group.
be
and is hereby rescinded.
PROCEDURAL
MOTION (Brown)
The
question be put.
The
procedural motion was put and carried.
The
motion was put and lost.
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COUNCIL MATTERS
TO BE ADOPTED WITHOUT DISCUSSION
9895 RESOLVED (Esber/Wearne)
That Items
Nos 3 of City Development, 1 and 2 of Environment, 1 of Roads Paths Access and
Flood Mitigation, 2, 3, 4 and 5 of Community Care and 4, 6 and 7 of City
Leadership be adopted without discussion in accordance with the staff
recommendations.
Note
A notice of motion
to rescind Item 1 of Roads Paths Access and Flood Mitigation was submitted
prior to the conclusion of the meeting and subsequently considered as a Matter
of Urgency under Minute No.s 9916 and 9917.
Regulatory Reports
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8.1
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SUBJECT Footpath
Parking
REFERENCE F2004/07072 - D00937247
REPORT OF Change Manager Regulatory Services
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9896
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RESOLVED (Wearne/Wilson)
(a) That consideration of this matter be deferred.
(b) That further legal advice be sought on the legality of
parking on footpaths and on the development of a Local Orders Policy.
(c) Further, that advice on this issue also be sought from the Local
Government Association.
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8.2
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SUBJECT Site
Meeting Process
REFERENCE F2004/08629 - D00939449
REPORT OF Manager Development Services
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9897
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RESOLVED (Worthington/Esber)
(a) That
site meetings be held for the following types of applications:
1 Development applications where 7 or more submissions have
been received.
2 Masterplan applications.
3 Development applications which seek demolition of a heritage
item.
4 All child care centres.
5 All sex service premises, therapeutic clinics, massage
parlours, brothels.
6 All hotels.
(b) That
for applications that do not meet the above criteria, site meetings can
be arranged at the request of Councillors and at the request of staff where
it is considered that there is merit in arranging a site meeting, the reasons
of which must be provided.
(c) That a minimum
of one Councillor be in attendance to enable an on-site meeting to be held.
(d) That all
Councillors, relevant staff, persons who made a submission (both objecting
and support) and the applicant be invited to attend the site meeting.
(e) That the
Development Support Team Leader - Development Assessment Services schedule
on-site meetings through the corporate diary and attach a summary report of
the proposal with each invitation and that acceptance of attendance by
Councillors be provided within 3 working days. Residents and applicants will
not be advised of the site meeting until attendance at the site meeting is
confirmed by at least 2 councillors.
(f) That on-site
meetings be arranged for 5pm on Tuesday or Thursday and Saturday mornings.
(g) That
a strict protocol for the chairing of on-site meetings be developed.
(h) That Council’s
notification letter advises attendees of the purpose of the meeting and the
level of behaviour expected.
(i) That
all residents attending the on-site meeting provide their details on the day
and that this information be recorded by Council
(j) That
Council staff provide a summary report of the development proposal for the
on-site meeting and that a map be supplied with each report which indicates
both the number of residents notified of the DA and the number of residents
who made submissions (both objections and supporters).
(k) Further, that a
review of the revised operating procedures for on-site meetings be carried
out 6 months from commencement of operation and a further report be prepared
for Council’s consideration.
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City Development
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9.1
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SUBJECT St John's Park
Church Street Parramatta - Proposed
Appointment Manager of Crown Reserve
REFERENCE F2004/09249 - D00939712
REPORT OF Property Program Manager.Also Acting
Strategic Asset Manager Memorandum dated 22 May 2008.
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9898
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RESOLVED (Finn/Brown)
(a) That Council
accept the proposal from the Department of Lands for Council to be appointed
Manager of Crown Reserve D1000494 known as St Johns Park Church Street Parramatta.
(b) That the Trust be
named St Johns Park (D1000494) Reserve Trust.
(c) That Council seal be applied, as
necessary, to relevant documents necessary to effect the appointment as
Manager of Crown Reserve.
(d) Further,
that the Department of Lands be advised of Council`s decision.
NOTE: Councillor L E
Wearne left the meeting at 8.28 pm during
consideration of this matter.
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9.2
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SUBJECT Funding
of Heritage Assistance
REFERENCE F2008/00567 - D00936977
REPORT OF Acting Manager Land Use and
Transport Planning
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9899
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RESOLVED (Esber/Brown)
(a) That a proposal be
submitted by staff through the management plan project prioritisation process
for the 2009/2010 budget to allocate a total amount in the order of $50,000
to $100,000 to Council's Local Heritage Fund.
(b) That if the
proposal in recommendation (a) is successful, that the current Local Heritage
Fund guidelines be modified to allow grants up to;
1 50% of project costs, where costs are
not greater than $5,000, and
2 up to an additional 25% for project
costs in excess of $5,000 to a maximum of $10,000.
(c) That as part of the
process of determining the amount of funding proposed to be allocated to the
Local Heritage Fund as referred to in (a) above, investigation take place
into the feasibility of obtaining contributions, donations and services from
the public, businesses and government agencies to assist with heritage
conservation in the Parramatta LGA.
(d) That a proposal be
submitted by staff through the management plan project prioritisation process
for the 2009/2010 budget to allocate $20,000 for the preparation of a series
of brochures on listed buildings within historic precincts of Parramatta.
(e) That priority be
given to be completion of heritage information which is to be posted on
Council's website and distributed to all owners of heritage listed
properties.
(f) Further, that the
provisions of section 4.8 of draft Parramatta DCP 2008 dealing with the
maintenance of heritage buildings be modified to include advice on the
importance of heritage buildings being kept structurally sound, habitable and
weatherproofed.
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9.3
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SUBJECT Amendment
to Parramatta City Centre Local Environmental Plan (LEP) 2007 to correct a
misdescription
REFERENCE F2006/00601 - D00937204
REPORT OF Project Officer - Land Use and Transport
Planning
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RECOMMENDATION
(a) That Council prepare an
LEP amendment to correct a misdescription from “Lots 204 & 206” to “Lots
204 & 205” contained within Schedule 1 (3) of Parramatta City Centre
Local Environmental Plan 2007.
(b) Further, that Council
endorse the pro-forma Section 73A submission required to accompany the
amendment request in Attachment 3 of Project Officer – Land Use and Transport
Report.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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ADJOURNMENT OF MEETING
In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.31
pm for
a period of 19 minutes.
RESUMPTION OF MEETING
The meeting resumed in the Council Chamber at 8.50
pm,
there being in attendance The Lord Mayor, Councillor P B Barber and
Councillors A A Brown, P Esber, J D Finn, P J Garrard, A Issa OAM, M K Walsh, L
E Wearne, A A Wilson and C E Worthington.
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9.4
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SUBJECT Nomination
of Councillors as Observers to the Project Management Team associated with
the Riverbank Block
REFERENCE F2007/02194 - D00939049
REPORT OF Team Leader Council Support
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9900
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RESOLVED (Worthington/Wilson)
That
Councillors A A Brown, P Esber, J D Finn and A A Wilson act as observers for
the Project Management Team for the Riverbank Block.
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9.5
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SUBJECT 2 Morton
Street, Parramatta - Future
Development Options
REFERENCE F2005/01017 - D00939407
REPORT OF Manager Land Use and Transport Planning
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9901
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RESOLVED (Esber/Brown )
(a) That Council be the consent
authority for a concept plan for the development of the site at 2
Morton Street, Parramatta,
subject to:
1 Development being consistent with the
draft planning controls contained in the draft LEP and DCP most recently
adopted by Council in 2007.
2 The assessment of the application being
delegated to Council and appropriate development fees being paid to Council.
3 The draft voluntary planning agreement
previously prepared by Fraser’s, being re-negotiated prior to the lodgement
of a Concept Plan to ensure that it is as contemporary as possible. This should be in accordance with Council’s
adopted Voluntary Planning Agreements (VPA) Policy and consistent with the
legal advice that has been sought but not yet received for this draft
agreement.
4 A traffic management plan being
prepared prior to the lodgement of the Concept Plan to test impacts on the
local street network and identify any additional measures which may ameliorate
impacts. This work may identify matters to be addressed in the VPA including
the potential to recommend lower than required carparking numbers per unit
given the proximity of the site to the Parramatta CBD.
(b) That Parramatta City Council requires that the development of
the site is to be characterised by the highest possible standards of
architecture and urban design.
(c) Further, that in addition, at the time of lodgement of a Concept Plan,
all the usual issues that are addressed at DA stage be addressed including
but not limited to flooding, views, heritage impact, ecological
sustainability solar access, social plan and public art.
NOTE: Councillor O Jamal returned to
the meeting at 8.55 pm during consideration of this
matter.
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Environment
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10.1
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SUBJECT Parramatta River Foreshore Plan
Review 2008 - Public Exhibition
REFERENCE F2006/00560 - D00936445
REPORT OF Waterways Systems Manager
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RECOMMENDATION
(a) That the draft Parramatta River
Foreshore Plan Review 2008 be placed on exhibition for 28 days in the
Parramatta City (central) Library, branch libraries, the Customer Service
Centre and on Council’s website.
(b) Further, that a report be
brought back to Council with consideration of public submissions and recommendations
for adoption.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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10.2
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SUBJECT Parramatta
River Catchment Group
REFERENCE F2004/06098 - D00937979
REPORT OF Waterways Systems Manager
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RECOMMENDATION
(a) That Council endorse the Memorandum of Understanding
(MOU) and Terms of Reference for the Parramatta River Catchment Group attached to Waterways Systems Manager
Report and delegate the General Manager to sign the MOU.
(b) That Council endorse a contribution of $5,000 per
year commencing 2008/09, towards the employment of a part-time Group
coordinator and implementation of prioritised initiatives as determined by
the Group. These funds to be sourced from existing budgets within the
Waterways Improvement Program (Rolling Projects).
(c) Further, that the Lord Mayor (or
their nominated representative) and Councillor Maureen Walsh be confirmed as
the Councillor representatives on the committee.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without
Discussion.
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10.3
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SUBJECT Fish
Ladder Interpretative Signage - Parramatta Park
REFERENCE F2004/06121 - D00938635
REPORT OF Waterways Systems Manager
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9902
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RESOLVED (Brown/Worthington)
(a) That Council endorse the Deed of Grant of License for
interpretative signage and artwork associated with the Fish Ladder in Parramatta Park.
(b) Further, that the Lord Mayor and
General Manager be given delegated Authority to execute and affix the Common
Seal of Council to the necessary Deed.
NOTE: Councillor J D Finn declared an interest
in this matter as a member of the Parramatta Park Trust, and temporarily retired from the meeting during
consideration of this matter.
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Roads Paths Access and Flood Mitigation
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11.1
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SUBJECT Dedication
of Land owned by Council as Public Road
REFERENCE F2008/02414 - D00933935
REPORT OF Service Manager - GIS/LIS
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RECOMMENDATION
That
Council dedicate by notification in the
Government Gazette the land described below as public road in accordance with
the Roads Act 1993.
NOTE: 1 This matter was adopted under Minute
No 9895 – Council Matters To Be Adopted Without Discussion.
2 A Notice of Motion to rescind this
item was submitted prior to the conclusion of the meeting and subsequently
dealt with as a Matter of Urgency under Minute No.s 9916 and 9917.
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11.2
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SUBJECT Wharf Road Boat Ramp, Wharf Road, Ermington.
REFERENCE F2005/01517 - D00935424
REPORT OF Service Manager Capital Projects
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9903
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RESOLVED (Wearne/Esber)
(a) That
Council accepts the $455,000
fully funded grant from the NSW Maritime Authority to upgrade the Wharf Road
Boat Ramp, Ermington and delegate authority to Council’s General Manager to
execute the agreement.
(b) That Council
endorses that Parramatta City Council officers administer and manage the
project.
(c) Further, that
Council includes this project as part of its proposed 2008/09 Management
Plan.
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Culture and Leisure
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12.1
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SUBJECT International
Charter for Walking
REFERENCE F2008/01449 - D00919513
REPORT OF Recreation Planner
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9904
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RESOLVED (Wearne/Esber)
(a) That Council
adopt the International Charter for Walking in recognition of the benefits of
walking as a key indicator of a healthy, efficient, socially inclusive and
sustainable community.
(b) That Council
acknowledge the universal rights of all people to be able to walk safely and
the need to reduce the physical, social and institutional barriers that limit
walking.
(c) That the Lord Mayor sign the International
Charter for Walking on behalf of Council.
(d) Further, that Council work with State and Federal
Governments, local businesses and the community to implement the principles
of the International Charter for Walking.
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12.2
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SUBJECT Naming
of an Unnamed Public Reserve in Parramatta as Warrigal
Wetland
REFERENCE F2008/01223 - D00919683
REPORT OF Recreation Planner. Also Service Manager
Open Space and Natural Resources Memorandum dated 22 May 2008.
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9905
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RESOLVED (Esber/Worthington)
That consideration of this matter
be deferred to enable further consultation regarding the interpretation and
meaning of the proposed name.
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12.3
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SUBJECT Naming
of an Unnamed Public Reserve in Guildford as Wadigora
Reserve
REFERENCE F2008/01238 - D00920417
REPORT OF Recreation Planner. Also Service Manager
Open Space and Natural Resources Memorandum dated 22 May 2008.
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9906
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RESOLVED (Esber/Worthington)
That consideration of this matter
be deferred to enable further consultation regarding the interpretation and
meaning of the proposed name.
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Community Care
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13.1
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SUBJECT Parramatta Liquor Accord
REFERENCE F2007/01888 - D00919356
REPORT OF Service
Manager Community Capacity Building
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9907
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RESOLVED (Finn/Worthington)
That consideration of this matter
be deferred for 1 month pending further information/answers on the questions
previously raised by Councillors regarding the operation of the Liquor
Accord. In particular, how Parramatta’s Accord and Sydney City
Council’s Accord works and also why Sydney City Council ‘s Accord works.
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13.2
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SUBJECT Aboriginal
and Torres Strait Islander Advisory Committee
REFERENCE F2005/01941 - D00931863
REPORT OF Community Capacity Building Officer
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RECOMMENDATION
(a) That the minutes of the Aboriginal and Torres Strait Islander Committee held on 1st
April 2008
appended as Attachment 1 to Community Capacity Building Officer Report be
received and noted.
(b) That Council endorses the Committee’s resolution to
write to the Honourable Ms Julie Owens, expressing their disappointment and
concerns regarding aspects of the Northern Territory Intervention.
(c) That Council endorses the Committee’s resolution that
all advertising and promotion of the Burramatta NAIDOC Family Day and Flag
Raising be managed by Council’s Events Team.
(d) Further, that
Council note there are no requests for additional expenditure in this report.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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13.3
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SUBJECT Arts
Advisory Committee Meeting 8 April 2008
REFERENCE F2005/01943 - D00933548
REPORT OF Community Capacity Building Officer
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RECOMMENDATION
(a) That Council note the Minutes of
the Arts Advisory Committee meeting held on 8th April 2008 appended as Attachment 1 to Community Capacity Building Officer Report.
(b) That
Council’s Events Co-ordinator responsible for Riverbeats attend the next
meeting to provide further information on the event in particular the
identification and selection of artists engaged in the event.
(c) That
Council note the Committee’s
request that the Riverbeats event continue to engage local artists.
(d) That
the Committee thanked the
Service Manager, Major Events for attending the meeting and providing an
informative presentation to the Committee.
(e) Further,
that Council note there are no
requests for additional expenditure in this report.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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13.4
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SUBJECT Youth
Advisory Committee 9th April 2008
REFERENCE F2005/01948 - D00933620
REPORT OF Community Capacity Building Officer
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RECOMMENDATION
That
Council receive and note the contents of this report.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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13.5
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SUBJECT Access
Advisory Committee
REFERENCE F2005/01942 - D00932023
REPORT OF Community Capacity Building Officer
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RECOMMENDATION
(a) That the Minutes of the Access
Advisory Committee meeting held on 1 April 2008 be received and noted.
(b) Further, that
Council note that there are no requests for additional expenditure in this
report.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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City Leadership and Management
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14.1
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SUBJECT Regulation
& Enforcement of Brothels and Massage Parlours
REFERENCE F2007/01985 - D00935148
REPORT OF Strategic Analyst, Crime and Corruption
Prevention
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9908
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RESOLVED (Worthington/Finn)
That consideration of this matter
be deferred pending a copy of the original report prepared by the Strategic
Analyst, Crime and Corruption Prevention Officer on this issue being supplied
to all Councillors.
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14.2
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SUBJECT Report
of Investigation into Compliance Section
REFERENCE F2007/01985 - D00917795
REPORT OF Manager Service Audit and Review
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9909
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RESOLVED (Finn/Jamal)
(a) That Council adopt and implement
the recommendations contained in Manager Service Audit and Review Report.
(b) Further, that Council move to 6 monthly sex
service premises inspections(ie brothels, sex on premises facilities,
therapeutic massage facilities, massage parlours).
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14.3
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SUBJECT Proposed
Suburb alignment between Winston Hills and Northmead
REFERENCE F2004/08135 - D00923251
REPORT OF Service Manager - GIS/LIS. Also Council
Business Support Memorandum dated 26 May 2008.
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9910
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RESOLVED (Worthington/Garrard)
(a) That based on the feedback received during the
exhibition of the proposed suburb boundary change, Council recommends to the
GNB not to proceed with the change.
(b) That affected property owners be
advised of Council’s decision.
(c) Further, that at
the next meeting convened with Members of Parliament, the practice of
notifying residents by the GNB via advertisement, instead of direct
correspondence, be raised
NOTE: Councillor A
Issa left the meeting at 10.00 pm during
consideration of this matter.
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14.4
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SUBJECT Suburb
Boundary Alignment for 19 Pioneer
Street Wentworthville/Pendle Hill
REFERENCE F2004/08135 - D00936327
REPORT OF Service Manager - GIS/LIS
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RECOMENDATION
That
Council formally requests the GNB amend the suburb boundary to include 19
Pioneer Street in the suburb of
Wentworthville.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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14.5
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SUBJECT Prioritisation
of Councillor Workshops - July to September 2008
REFERENCE F2006/01127 - D00935705
REPORT OF Service Manager - Council Support. Also
Council Business Support Memorandum dated 26 May 2008.
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9911
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RESOLVED (Brown/Finn)
That the list of proposed workshops to be held for the period July
to September 2008 be adopted as follows :-
Monday 7 July 2008 Councillor Workshop – Community Input
Mechanisms
Wednesday 9
July 2008 Councillor Workshop – State of the Community
Report (Initial Findings)
Monday 14 July
2008 Council
Meeting (Regulatory)
Wednesday 16
July 2008 Citizenship Ceremony
Monday 21 July
2008 Program
Panels
Wednesday 23
July 2008 Councillor Workshop – Vacant
Monday 28 July
2008 Council
Meeting (other Program Panels)
Wednesday 30
July 2008 Councillor Workshop – Vacant
Monday 4 August 2008 Councillor Workshop – Vacant
Monday 11
August 2008 Council
Meeting (Regulatory)
Wednesday 13
August 2008 Citizenship Ceremony
Monday 18
August 2008 Program Panels
Monday 25
August 2008 Council
Meeting (other Program Panels)
Monday 1 Sept
2008 Councillor
Workshop – Vacant
Monday 8 Sept
2008 Council
Meeting (Regulatory)
Wednesday 10
Sept 2008 Citizenship Ceremony
Saturday 13 Sept
2008 Local
Government Elections
Friday 19
Sept 2008 Special
Council Meeting – Election of
Lord Mayor
Saturday 20 Sept
2008 Councillor
Workshop – Councillor
Induction
Workshop
Monday 22 Sept
2008 Councillor
Workshop – Councillor
Induction
Monday 29 Sept
2008 Council
Meeting (other program panels)
NOTE: Workshops scheduled for Monday’s
Only during August and September 2008.
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14.6
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SUBJECT Program
Panels
REFERENCE F2004/06950 - D00937010
REPORT OF Manager Strategic Partnerships and Programs
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RECOMMENDATION
That the notes from the seven Program Panel meetings
held on 21
April 2008 are noted.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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14.7
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SUBJECT Investments
Report for March 2008
REFERENCE F2004/06960 - D00920918
REPORT OF Manager - Finance
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RECOMMENDATION
That Council
receive and note the investments report for March 2008.
NOTE: This
matter was adopted under Minute No 9895 – Council Matters To Be Adopted
Without Discussion.
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14.8
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SUBJECT 2007/08
Management Plan - March 2008 Quarterly Review
REFERENCE F2004/05853 - D00934647
REPORT OF Manager - Finance
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9912
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RESOLVED (Finn/Esber)
(a) That Council adopt the General Manager’s March 2008
Quarterly Review of the 2007/08 Management Plan and Budget appended as
Attachment 1 to Manager Finance Report.
(b) That Council approve the actual results and forecast
variations to the previously approved budget estimates for the 2007/08
financial year as reflected in Attachment
1 to Manager Finance Report.
(c) Further, that Council adopt the
Responsible Accounting Officer’s report on the financial position of the
Council.
NOTE: Councillors P J Garrard and A A Wilson requested their
names be recorded as having voted against this decision.
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14.9
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SUBJECT Adoption
of the Draft Management Plan 2008/09 - 20011/12 for Public Exhibition
REFERENCE F2007/00392 - D00938692
REPORT OF Group Manager Corporate Services
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9913
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RESOLVED (Finn/Brown)
(a) That Council
adopt, for the purpose of public exhibition, the Draft Management Plan
2008/09 – 2011/12, subject to the following amendments:
1 Budget line item adjustments for the 2008/09 financial
year as follows:
1.1 Increase the combined expenditure budget for electricity
and street lighting by $500,000
to incorporate the purchase of 100% green power.
1.2 Reduce the expenditure budget for the Lord Mayor’s
Christmas Party by $22,000;
1.3 As recommended by the Resources Advisory Committee,
reduce:
1.3.1 Catering (excluding Council Meetings) for staff by $10,000;
1.3.2 Postage by $93,000; and
1.3.3 Stationery by $45,000;
1.3.4 Based on the most recent advice received from the
Department of Local Government, reduce expenditure on Council Elections by $30,000; and
1.3.5 Reduce the fleet budget by a further $300,000, such monies to go towards
Greenpower.
2 Funding of the following projects from Section 94
contributions in lieu of revenue funding by the amounts shown for each of the
following projects respectively:
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Project
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000
|
|
Library Materials RFID (Radio Frequency Identification) system
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$500
|
|
Pavilion Improvement
Program
|
$85
|
|
Sportsground Program
|
$95
|
|
Playground Replacement Program
|
$20
|
|
Parks Program
|
$42
|
|
Local Bike Facilities
|
$163
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Total
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$905
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3 Proposed borrowings reduced by the amount of $905,000 noted above from $2,927,000 to $2,022,000.
(b) Further, that Council approve the placing on public
exhibition for 28 days of the Draft Management Plan 2008/09 – 2011/12,
Proposed Schedule of Fees and Charges 2008/09 and Pricing Policy 2008/09, as
attached to this report and amended by this resolution.
NOTE: 1 Councillor A Issa returned to the
meeting at 10.09 pm during consideration of this matter.
2 Councillor P J Garrard and A A Wilson requested that
their names be recorded as having voted against this decision.
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Notices of Motion
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15.1
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SUBJECT Food
and Beverage Purchased for Staff Functions and Meetings
REFERENCE F2007/02457 - D00923720
FROM Councillor C E Worthington
|
|
9914
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RESOLVED (Worthington/Jamal)
That the Group Manager Corporate Services
bring forward a detailed report to the Ordinary Meeting of Council to be held
on 23rd June 2008, relating to the total cost of food and
beverages purchased during the past two (2) years for staff functions and
meetings including the number and cost of all staff functions held away from
Council.
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15.2
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SUBJECT Outdoor
Machinery and Fleet Vehicles
REFERENCE F2004/09461 - D00923722
FROM Councillor C E Worthington
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|
9915
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RESOLVED (Worthington/Esber)
That the Group Manager Corporate Services bring forward a detailed report
to the Ordinary Meeting of Council to be held on 23rd June 2008
(or marginally later if necessary), relating to the following matter:-
1 The number of items of outdoor machinery and fleet vehicles
currently owned by Council.
2 The age of each.
3 The turnover period for both.
4 The annual cost to Council of the purchase of new machinery
and fleet vehicles.
5 The number of vehicles which are environmentally friendly.
6 Practices which could be introduced in order to effect
substantial savings in this area.
7 The opportunity cost
of renewing the fleet in light of Council’s debt.
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MATTER OF URGENCY
9916 RESOLVED (Wilson/Wearne)
That the
Notice of Motion submitted to rescind Item 11.1 of Roads Paths Access &
Flood Mitigation regarding Dedication of Land owned by Council as Public Road be considered as
a Matter of Urgency.
The Chairperson
ruled that the matter was one of great urgency.
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1
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SUBJECT Dedication of Land Owned by Council
as Public
Road
REFERENCE F2008/02414 -
D00933935
FROM Service
Manager – GIS/LIS
|
|
9917
9918
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RESOLVED (Wilson/Wearne)
That the decision carried in respect of Item 11.1 as follows
“That Council dedicate by notification in the Government Gazette the land
described below as public road in accordance with the Roads Act 1993.”
be is hereby rescinded.
RESOLVED (Wilson/Wearne)
That Council
dedicate by notification in the Government Gazette the land described in
Service Manager – GIS/LIS Report as public road in accordance with the Roads
Act 1993 with the exception of the following land:-
- Hunts
Lane, Epping (Lot 2 DP 731018)
- Hunts Lane,
Epping (Lot
2 DP 517284 and DP 221394)
- Rawson Street,
Epping (Lot 1 DP 176267 and Lot 2 DP 176267). Hun Hun
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DECISIONS FROM CLOSED SESSION
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|
9919
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RESOLVED (Esber/Brown)
Members of the press and public be excluded
from the meeting of the Closed Session and access to the correspondence and
reports relating to the items considered during the course of the Closed
Session be withheld. This action is taken in accordance with Section 10A(s)
of the Local Government Act, 1993 as the items listed come within the
following provisions:-
|
1 Tender No.4/2008 Marion Street,
Parramatta - Construction of Stormwater Drainage, Reconstruction of Kerb &
Gutter, Road Pavement and Associated Works.. (D00932340) - This report is confidential in accordance with section 10A (2) (d) of the
Local Government act 1993 as the report contains commercial information of a
confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
2 21B Barangaroo Road Toongabbie -
Proposed Disposal. (D00938697) - This
report is confidential in accordance with section 10A (2) (d) of the Local
Government act 1993 as the report contains commercial information of a
confidential nature that would, if disclosed (i) prejudice the commercial
position of the person who supplied it; or (ii) confer a commercial advantage
on a competitor of the Council; or (iii) reveal a trade secret.
3 Civic Place Update May 2008. (D00918539)
- This report is confidential in
accordance with section 10A (2) (c) of the Local Government act 1993 as the
report contains information that would, if disclosed, confer a commercial
advantage on a person with whom the Council is conducting (or proposes to
conduct) business.
NOTE: The Lord Mayor asked the Chamber if any attendees wished to make
representations in relation to any matter to be considered in Closed Session.
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No members of the
public wished to make representations.
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|
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RESUMPTION OF MEETING
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|
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The decisions of Closed Session were noted as follows:-
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18.1
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SUBJECT Tender
No.4/2008 Marion Street, Parramatta - Construction
of Stormwater Drainage, Reconstruction of Kerb & Gutter, Road Pavement
and Associated Works.
REFERENCE F2008/01186 - D00932340
REPORT OF Service Manager Capital Projects
|
|
9920
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RESOLVED (Esber/Garrard)
(a) That the tender submitted by Statewide Civil Pty Ltd for the construction of
stormwater pipe amplification at Marion Street, Parramatta for the sum of
$517,139.00 (excluding GST) be accepted.
(b) That all unsuccessful tenderers be advised of Council’s decision
in this matter.
(c) Further, that the Lord Mayor and General Manager be given
delegated authority to execute and affix the Common Seal of Council to the necessary
documents.
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18.2
|
SUBJECT 21B
Barangaroo Road Toongabbie -
Proposed Disposal
REFERENCE F2008/01316 - D00938697
REPORT OF Property Program Manager
|
|
9921
|
RESOLVED (Esber/Wilson)
(a) That consideration of this matter be deferred and Council utilise a
local valuer appropriately supplied with the correct zoning title for the
property, to obtain a further valuation.
(b) Further, that the property be sold under auction.
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18.3
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SUBJECT Civic
Place Update May 2008
REFERENCE F2004/06405 - D00918539
REPORT OF Group Manager Corporate Services
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9922
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RESOLVED (Esber/Brown)
(a) That Council receive and note this
report.
(b) Further, that Council appoint Mr. Chris Mitchell to the Civic Place
Management Committee as Legal Advisor, noting, in accordance with s.55 (3) of
the Local Government Act 1993, that a satisfactory result would not be
achieved by calling for public tenders given the need to ensure continuity of
the project in accordance with the terms of the approval by the Local
Government Project Review Committee.
NOTE: 1 Councillor
P J Garrard left the meeting and Councillor L E Wearne retired from the
meeting at 10.46 pm after having declared an interest in
this matter as members of the Central Parramatta Planning Committee, the consent authority for Civic Place.
2 Councillor
P J Garrard returned to the meeting at 10.56 pm following consideration of this matter.
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RESCISSION MOTION
A Notice of
Motion to rescind Item 1 of Roads Paths Access & Flood Mitigation regarding
the Dedication
of Land owned by Council as Public Road was submitted
prior to the conclusion of the meeting and was considered as a Matter of
Urgency – Minute No.s 9916 and 9917 refer.
The meeting terminated at 10.57 pm.
THIS PAGE AND THE PRECEDING 21
PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 26 MAY 2008 AND CONFIRMED ON
TUESDAY, 10 JUNE 2008.
Lord Mayor