MINUTES OF THE Meeting of Parramatta City Council HELD IN THE Council Chambers, CIVIC PLACE, PARRAMATTA ON Monday, 26 May 2008 AT 6:52 pm

 

PRESENT

 

The Lord Mayor, Councillor P B Barber in the Chair and Councillors A A Brown, P Esber (Deputy Lord Mayor), J D Finn, P J Garrard, A Issa, OAM, O Jamal, M K Walsh, L E Wearne (retired 10.46 pm), A A Wilson and C E Worthington.

 

 

 

ACKNOWLEDGEMENT TO TRADITIONAL LAND OWNERS

 

The Lord Mayor, Councillor P B Barber referred to the celebrations for Sorry Day held at Parramatta Town Hall and Lake Parramatta.

                  

The Lord Mayor further acknowledged the Barramatugal Clan of The Darug, the traditional land owners of Parramatta and paid respect to the elders both past and present.

 

MINUTES

 

 

 

 

SUBJECT          Minutes of the Regulatory Council Meeting held on 12 May 2008

9888

 

 

 

9889

 

RESOLVED      (Garrard/Esber)

That the minutes be received.

 

RESOLVED       (Garrard/ Esber)

 

That the minutes be taken as read and be accepted as a true record of the meeting.

 

 

 

APOLOGIES

 

9890         RESOLVED                 (Wearne/Esber)

 

That an apology be accepted for the absence of Councillors D L Borger, C X Lim and it be noted that Councillor J Chedid will be arriving late at the meeting (Councillor Chedid did not subsequently arrive at the meeting).

 

 

 

DECLARATIONS OF INTEREST

 

 

1            Councillor J D Finn declared an interest in relation to Item 3 of Environment regarding the Fish Ladder Interpretative Signage - Parramatta Park as Councillor Finn is a member of the Parramatta Park Trust.

 

2            Councillor P J Garrard declared an interest in relation to Item 3 of Closed Session regarding the Civic Place Update May 2008 as Councillor Garrard is a Member of the Central Parramatta Planning Committee, the consent authority for Civic Place.

 

3            Councillor L E Wearne declared an interest in relation to Item 3 of Closed Session regarding the Civic Place Update May 2008 as Councillor Wearne is a Member of the Central Parramatta Planning Committee, the consent authority for Civic Place.

 

 

 

 

MINUTES OF THE LORD MAYOR

 

5.1

SUBJECT          Steve Morgan

REFERENCE    F2006/00643 - D00946501

FROM                 The Lord Mayor, Councillor P B Barber

9891

RESOLVED      (Barber/Wilson)

(a)         That Council honour the memory of Council employee, Steve Morgan, who died on Wednesday, 14 May 2008, at the age of 48 following a heart attack that morning.

(b)         Further, that the condolences of Council and sadness felt by staff be communicated to the Morgan family.

 

NOTE:    The Chamber observed one minute’s silence in respect to the passing of Mr Morgan.

 

 

5.2

SUBJECT          Selection of the Granville Town Centre Committee

REFERENCE    F2008/02637 - D00946545

FROM                 The Lord Mayor, Councillor P B Barber

9892

RESOLVED      (Barber/Walsh)

(a)            That Council appoint the following representatives for a minimum 12 month period to the Granville Town Centre Committee:-

                 1         Paula Chegwidden     – Business Representative;

                 2         Robert Gibson – Business Representative;

                 3         June Bullivant – Community/Resident Representative;

                 4         Paul McLaughlin – Community/Resident Representative

(b)            Further, that should there be other community resident representatives seeking appointment to the Committee, they be considered and such issue be reported on to the next appropriate meeting of Council.

 

 

 

 

 

PETITIONS

 

 

6.1

SUBJECT          Objection to Development Application submitted for 270 Guildford Road Guildford – Chinese Massage Clinic

REFERENCE    DA/237/2008

FROM                 M McFarlane and Others

9893

RESOLVED      (Issa/Walsh)

(a)         That the petition be received and considered in conjunction with the assessment of the application.

(b)         That the appropriate Council officer arrange for an inspection of the premises to ensure that it is not operating prior to consideration being given to the submitted development application.

(c)          Further, that an on site meeting be held on Saturday fortnight if possible.

 

 

 

Rescission Motions

 

6.1

SUBJECT          City Services Restructure

REFERENCE    F2007/00732 - D00932546

REPORT OF      Acting General Manager

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9894

MOTION              (Wilson/Issa)

 

That the resolution of the Ordinary Council Meeting held on 28 April 2008 regarding the City Services Restructure, namely:-

 

That Council receive and note the report of the Acting General Manager on implementation of the restructure of the City Services Group.

 

be and is hereby rescinded.

 

PROCEDURAL

MOTION    (Brown)

 

The question be put.

 

The procedural motion was put and carried.

 

The motion was put and lost.

 

 

 

 

COUNCIL MATTERS TO BE ADOPTED WITHOUT DISCUSSION

 

 

9895          RESOLVED                (Esber/Wearne)

 

That Items Nos 3 of City Development, 1 and 2 of Environment, 1 of Roads Paths Access and Flood Mitigation, 2, 3, 4 and 5 of Community Care and 4, 6 and 7 of City Leadership be adopted without discussion in accordance with the staff recommendations.

 

                   Note

A notice of motion to rescind Item 1 of Roads Paths Access and Flood Mitigation was submitted prior to the conclusion of the meeting and subsequently considered as a Matter of Urgency under Minute No.s 9916 and 9917.

 

Regulatory Reports

 

8.1

SUBJECT          Footpath Parking

REFERENCE    F2004/07072 - D00937247

REPORT OF      Change Manager Regulatory Services

9896

RESOLVED      (Wearne/Wilson)

(a)      That consideration of this matter be deferred.

(b)       That further legal advice be sought on the legality of parking on footpaths and on the development of a Local Orders Policy.

(c)       Further, that advice on this issue also be sought from the Local Government Association.

 

 

 

 

 

8.2

SUBJECT          Site Meeting Process

REFERENCE    F2004/08629 - D00939449

REPORT OF      Manager Development Services

9897

RESOLVED       (Worthington/Esber)

 

(a)      That site meetings be held for the following types of applications:

1       Development applications where 7 or more submissions have been received.

2       Masterplan applications.

3       Development applications which seek demolition of a heritage item.

4       All child care centres.

5       All sex service premises, therapeutic clinics, massage parlours, brothels.

6       All hotels.

(b)       That for applications that do not meet the above criteria, site meetings can be arranged at the request of Councillors and at the request of staff where it is considered that there is merit in arranging a site meeting, the reasons of which must be provided.

(c)        That a minimum of one Councillor be in attendance to enable an on-site meeting to be held.

(d)       That all Councillors, relevant staff, persons who made a submission (both objecting and support) and the applicant be invited to attend the site meeting.

(e)       That the Development Support Team Leader - Development Assessment Services schedule on-site meetings through the corporate diary and attach a summary report of the proposal with each invitation and that acceptance of attendance by Councillors be provided within 3 working days. Residents and applicants will not be advised of the site meeting until attendance at the site meeting is confirmed by at least 2 councillors.

(f)        That on-site meetings be arranged for 5pm on Tuesday or Thursday and Saturday mornings.

(g)       That a strict protocol for the chairing of on-site meetings be developed.

(h)        That Council’s notification letter advises attendees of the purpose of the meeting and the level of behaviour expected.

(i)         That all residents attending the on-site meeting provide their details on the day and that this information be recorded by Council

(j)        That Council staff provide a summary report of the development proposal for the on-site meeting and that a map be supplied with each report which indicates both the number of residents notified of the DA and the number of residents who made submissions (both objections and supporters).

(k)        Further, that a review of the revised operating procedures for on-site meetings be carried out 6 months from commencement of operation and a further report be prepared for Council’s consideration.

 

 

 

 

 

 

City Development

 

9.1

SUBJECT          St John's Park Church Street Parramatta - Proposed Appointment Manager of Crown Reserve

REFERENCE    F2004/09249 - D00939712

REPORT OF      Property Program Manager.Also Acting Strategic Asset Manager Memorandum dated 22 May 2008.

9898

RESOLVED       (Finn/Brown)

 

(a)      That Council accept the proposal from the Department of Lands for Council to be appointed Manager of Crown Reserve D1000494 known as St Johns Park Church Street Parramatta.

(b)      That the Trust be named St Johns Park (D1000494) Reserve Trust.

(c)       That Council seal be applied, as necessary, to relevant documents necessary to effect the appointment as Manager of Crown Reserve.

(d)      Further, that the Department of Lands be advised of Council`s decision.

 

NOTE:           Councillor L E Wearne left the meeting at 8.28 pm during consideration of this matter.

 

 

 

 

 

 

9.2

SUBJECT          Funding of Heritage Assistance

REFERENCE    F2008/00567 - D00936977

REPORT OF      Acting Manager Land Use and Transport Planning

9899

RESOLVED      (Esber/Brown)

(a)     That a proposal be submitted by staff through the management plan project prioritisation process for the 2009/2010 budget to allocate a total amount in the order of $50,000 to $100,000 to Council's Local Heritage Fund.

(b)     That if the proposal in recommendation (a) is successful, that the current Local Heritage Fund guidelines be modified to allow grants up to;

1       50% of project costs, where costs are not greater than $5,000, and

2       up to an additional 25% for project costs in excess of $5,000 to a maximum of $10,000.

(c)     That as part of the process of determining the amount of funding proposed to be allocated to the Local Heritage Fund as referred to in (a) above, investigation take place into the feasibility of obtaining contributions, donations and services from the public, businesses and government agencies to assist with heritage conservation in the Parramatta LGA.

(d)     That a proposal be submitted by staff through the management plan project prioritisation process for the 2009/2010 budget to allocate $20,000 for the preparation of a series of brochures on listed buildings within historic precincts of Parramatta.

(e)     That priority be given to be completion of heritage information which is to be posted on Council's website and distributed to all owners of heritage listed properties.

(f)      Further, that the provisions of section 4.8 of draft Parramatta DCP 2008 dealing with the maintenance of heritage buildings be modified to include advice on the importance of heritage buildings being kept structurally sound, habitable and weatherproofed.

 

 

 

 

 

9.3

SUBJECT          Amendment to Parramatta City Centre Local Environmental Plan (LEP) 2007 to correct a misdescription

REFERENCE    F2006/00601 - D00937204

REPORT OF      Project Officer - Land Use and Transport Planning

 

RECOMMENDATION

 

(a)     That Council prepare an LEP amendment to correct a misdescription from “Lots 204 & 206” to “Lots 204 & 205” contained within Schedule 1 (3) of Parramatta City Centre Local Environmental Plan 2007.

(b)     Further, that Council endorse the pro-forma Section 73A submission required to accompany the amendment request in Attachment 3 of Project Officer – Land Use and Transport Report.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

ADJOURNMENT OF MEETING

 

 

In accordance with Council's decision of 23 October 2000 (Minute No 5712) the meeting adjourned at 8.31 pm for a period of 19 minutes.

 

 

RESUMPTION OF MEETING

 

 

The meeting resumed in the Council Chamber at 8.50 pm, there being in attendance The Lord Mayor, Councillor P B Barber and Councillors A A Brown, P Esber, J D Finn, P J Garrard, A Issa OAM, M K Walsh, L E Wearne, A A Wilson and C E Worthington.

 

 

 

 

9.4

SUBJECT          Nomination of Councillors as Observers to the Project Management Team associated with the Riverbank Block

REFERENCE    F2007/02194 - D00939049

REPORT OF      Team Leader Council Support

9900

RESOLVED      (Worthington/Wilson)

That Councillors A A Brown, P Esber, J D Finn and A A Wilson act as observers for the Project Management Team for the Riverbank Block.

 

 

 

 

 

9.5

SUBJECT          2 Morton Street, Parramatta - Future Development Options

REFERENCE    F2005/01017 - D00939407

REPORT OF      Manager Land Use and Transport Planning

9901

RESOLVED   (Esber/Brown )

 

(a)       That Council be the consent authority for a concept plan for the development of the site at 2 Morton Street, Parramatta, subject to:

1       Development being consistent with the draft planning controls contained in the draft LEP and DCP most recently adopted by Council in 2007.

2       The assessment of the application being delegated to Council and appropriate development fees being paid to Council.

3       The draft voluntary planning agreement previously prepared by Fraser’s, being re-negotiated prior to the lodgement of a Concept Plan to ensure that it is as contemporary as possible.  This should be in accordance with Council’s adopted Voluntary Planning Agreements (VPA) Policy and consistent with the legal advice that has been sought but not yet received for this draft agreement.

4       A traffic management plan being prepared prior to the lodgement of the Concept Plan to test impacts on the local street network and identify any additional measures which may ameliorate impacts. This work may identify matters to be addressed in the VPA including the potential to recommend lower than required carparking numbers per unit given the proximity of the site to the Parramatta CBD.

(b)       That Parramatta City Council requires that the development of the site is to be characterised by the highest possible standards of architecture and urban design.

(c)        Further, that in addition, at the time of lodgement of a Concept Plan, all the usual issues that are addressed at DA stage be addressed including but not limited to flooding, views, heritage impact, ecological sustainability solar access, social plan and public art.

 

NOTE:                Councillor O Jamal returned to the meeting at 8.55 pm during consideration of this matter.

 

 

Environment

 

10.1

SUBJECT          Parramatta River Foreshore Plan Review 2008 - Public Exhibition

REFERENCE    F2006/00560 - D00936445

REPORT OF      Waterways Systems Manager

 

RECOMMENDATION

 

(a)       That the draft Parramatta River Foreshore Plan Review 2008 be placed on exhibition for 28 days in the Parramatta City (central) Library, branch libraries, the Customer Service Centre and on Council’s website.

(b)       Further, that a report be brought back to Council with consideration of public submissions and recommendations for adoption.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

10.2

SUBJECT          Parramatta River Catchment Group

REFERENCE    F2004/06098 - D00937979

REPORT OF      Waterways Systems Manager

 

RECOMMENDATION

 

(a)       That Council endorse the Memorandum of Understanding (MOU) and Terms of Reference for the Parramatta River Catchment Group attached to Waterways Systems Manager Report and delegate the General Manager to sign the MOU.

(b)       That Council endorse a contribution of $5,000 per year commencing 2008/09, towards the employment of a part-time Group coordinator and implementation of prioritised initiatives as determined by the Group. These funds to be sourced from existing budgets within the Waterways Improvement Program (Rolling Projects).

(c)       Further, that the Lord Mayor (or their nominated representative) and Councillor Maureen Walsh be confirmed as the Councillor representatives on the committee.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

 

10.3

SUBJECT          Fish Ladder Interpretative Signage - Parramatta Park

REFERENCE    F2004/06121 - D00938635

REPORT OF      Waterways Systems Manager

9902

RESOLVED      (Brown/Worthington)

(a)       That Council endorse the Deed of Grant of License for interpretative signage and artwork associated with the Fish Ladder in Parramatta Park.

(b)       Further, that the Lord Mayor and General Manager be given delegated Authority to execute and affix the Common Seal of Council to the necessary Deed.

 

NOTE:      Councillor J D Finn declared an interest  in this matter as a member of the Parramatta Park Trust, and temporarily retired from the meeting during consideration of this matter.

 

 

Roads Paths Access and Flood Mitigation

 

 

11.1

SUBJECT          Dedication of Land owned by Council as Public Road

REFERENCE    F2008/02414 - D00933935

REPORT OF      Service Manager - GIS/LIS

 

RECOMMENDATION

 

That Council dedicate by notification in the Government Gazette the land described below as public road in accordance with the Roads Act 1993.

 

NOTE:      1         This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

                  2         A Notice of Motion to rescind this item was submitted prior to the conclusion of the meeting and subsequently dealt with as a Matter of Urgency under Minute No.s 9916 and 9917.

 

 

 

 

 

11.2

SUBJECT          Wharf Road Boat Ramp, Wharf Road, Ermington.

REFERENCE    F2005/01517 - D00935424

REPORT OF      Service Manager Capital Projects

9903

RESOLVED      (Wearne/Esber)

(a)     That Council accepts the $455,000 fully funded grant from the NSW Maritime Authority to upgrade the Wharf Road Boat Ramp, Ermington and delegate authority to Council’s General Manager to execute the agreement.

(b)     That Council endorses that Parramatta City Council officers administer and manage the project.

(c)     Further, that Council includes this project as part of its proposed 2008/09 Management Plan.

 

 

 

Culture and Leisure

 

12.1

SUBJECT          International Charter for Walking

REFERENCE    F2008/01449 - D00919513

REPORT OF      Recreation Planner

9904

RESOLVED      (Wearne/Esber)

(a)       That Council adopt the International Charter for Walking in recognition of the benefits of walking as a key indicator of a healthy, efficient, socially inclusive and sustainable community.

(b)       That Council acknowledge the universal rights of all people to be able to walk safely and the need to reduce the physical, social and institutional barriers that limit walking.

(c)       That the Lord Mayor sign the International Charter for Walking on behalf of Council.

(d)       Further, that Council work with State and Federal Governments, local businesses and the community to implement the principles of the International Charter for Walking.

 

 

 

 

 

12.2

SUBJECT          Naming of an Unnamed Public Reserve in Parramatta as Warrigal Wetland

REFERENCE    F2008/01223 - D00919683

REPORT OF      Recreation Planner. Also Service Manager Open Space and Natural Resources Memorandum dated 22 May 2008.

9905

RESOLVED      (Esber/Worthington)

That consideration of this matter be deferred to enable further consultation regarding the interpretation and meaning of the proposed name.

 

 

 

 

 

 

12.3

SUBJECT          Naming of an Unnamed Public Reserve in Guildford as Wadigora Reserve

REFERENCE    F2008/01238 - D00920417

REPORT OF      Recreation Planner. Also Service Manager Open Space and Natural Resources Memorandum dated 22 May 2008.

9906

RESOLVED      (Esber/Worthington)

That consideration of this matter be deferred to enable further consultation regarding the interpretation and meaning of the proposed name.

 

 

Community Care

 

13.1

SUBJECT          Parramatta Liquor Accord

REFERENCE    F2007/01888 - D00919356

REPORT OF      Service Manager Community Capacity Building

9907

RESOLVED      (Finn/Worthington)

That consideration of this matter be deferred for 1 month pending further information/answers on the questions previously raised by Councillors regarding the operation of the Liquor Accord. In particular,  how Parramatta’s Accord and Sydney City Council’s Accord works and also why Sydney City Council ‘s Accord works.

 

 

 

 

 

 

13.2

SUBJECT          Aboriginal and Torres Strait Islander Advisory Committee

REFERENCE    F2005/01941 - D00931863

REPORT OF      Community Capacity Building Officer

 

RECOMMENDATION

 

(a)      That the minutes of the Aboriginal and Torres Strait Islander Committee held on 1st April 2008 appended as Attachment 1 to Community Capacity Building Officer Report be received and noted.

(b)      That Council endorses the Committee’s resolution to write to the Honourable Ms Julie Owens, expressing their disappointment and concerns regarding aspects of the Northern Territory Intervention.

(c)       That Council endorses the Committee’s resolution that all advertising and promotion of the Burramatta NAIDOC Family Day and Flag Raising be managed by Council’s Events Team.

(d)      Further, that Council note there are no requests for additional expenditure in this report.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

 

 

 

 

 

13.3

SUBJECT          Arts Advisory Committee Meeting 8 April 2008

REFERENCE    F2005/01943 - D00933548

REPORT OF      Community Capacity Building Officer

 

RECOMMENDATION

 

(a)       That Council note the Minutes of the Arts Advisory Committee meeting held on 8th April 2008 appended as Attachment 1 to Community Capacity Building Officer Report.

(b)       That Council’s Events Co-ordinator responsible for Riverbeats attend the next meeting to provide further information on the event in particular the identification and selection of artists engaged in the event.

(c)        That Council note the Committee’s request that the Riverbeats event continue to engage local artists.

(d)       That the Committee thanked the Service Manager, Major Events for attending the meeting and providing an informative presentation to the Committee.

(e)       Further, that Council note there are no requests for additional expenditure in this report.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

 

13.4

SUBJECT          Youth Advisory Committee 9th April 2008

REFERENCE    F2005/01948 - D00933620

REPORT OF      Community Capacity Building Officer

 

RECOMMENDATION

 

That Council receive and note the contents of this report.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

 

13.5

SUBJECT          Access Advisory Committee

REFERENCE    F2005/01942 - D00932023

REPORT OF      Community Capacity Building Officer

 

RECOMMENDATION

 

(a)       That the Minutes of the Access Advisory Committee meeting held on 1 April 2008 be received and noted.

(b)       Further, that Council note that there are no requests for additional expenditure in this report.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

City Leadership and Management

 

14.1

SUBJECT          Regulation & Enforcement of Brothels and Massage Parlours

REFERENCE    F2007/01985 - D00935148

REPORT OF      Strategic Analyst, Crime and Corruption Prevention

9908

RESOLVED      (Worthington/Finn)

That consideration of this matter be deferred pending a copy of the original report prepared by the Strategic Analyst, Crime and Corruption Prevention Officer on this issue being supplied to all Councillors. 

 

 

 

 

 

14.2

SUBJECT          Report of Investigation into Compliance Section

REFERENCE    F2007/01985 - D00917795

REPORT OF      Manager Service Audit and Review

9909

RESOLVED      (Finn/Jamal)

(a)       That Council adopt and implement the recommendations contained in Manager Service Audit and Review Report.

(b)       Further, that Council move to 6 monthly sex service premises inspections(ie brothels, sex on premises facilities, therapeutic massage facilities, massage parlours).

 

 

 

 

 

 

14.3

SUBJECT          Proposed Suburb alignment between Winston Hills and Northmead

REFERENCE    F2004/08135 - D00923251

REPORT OF      Service Manager - GIS/LIS. Also Council Business Support Memorandum dated 26 May 2008.

9910

RESOLVED      (Worthington/Garrard)

(a)       That based on the feedback received during the exhibition of the proposed suburb boundary change, Council recommends to the GNB not to proceed with the change.

(b)       That affected property owners be advised of Council’s decision.

(c)        Further, that at the next meeting convened with Members of Parliament, the practice of notifying residents by the GNB via advertisement, instead of direct correspondence, be raised

 

NOTE:           Councillor A Issa left the meeting at 10.00 pm during consideration of this matter.

 

 

 

 

 

14.4

SUBJECT          Suburb Boundary Alignment for 19 Pioneer Street Wentworthville/Pendle Hill

REFERENCE    F2004/08135 - D00936327

REPORT OF      Service Manager - GIS/LIS

 

RECOMENDATION

 

That Council formally requests the GNB amend the suburb boundary to include 19 Pioneer Street in the suburb of Wentworthville.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

 

14.5

SUBJECT          Prioritisation of Councillor Workshops - July to September 2008

REFERENCE    F2006/01127 - D00935705

REPORT OF      Service Manager - Council Support. Also Council Business Support Memorandum dated 26 May 2008.

9911

RESOLVED      (Brown/Finn)

That the list of proposed workshops to be held for the period July to September 2008 be adopted as follows :-

 

Monday     7 July 2008                             Councillor Workshop – Community                                                                    Input Mechanisms

 

Wednesday        9 July 2008                  Councillor Workshop – State of the                                                                    Community Report (Initial                                                                                 Findings)

 

Monday     14 July 2008                          Council Meeting (Regulatory)

 

Wednesday        16 July 2008                Citizenship Ceremony

 

Monday     21 July 2008                          Program Panels

 

Wednesday        23 July 2008                 Councillor Workshop – Vacant

 

Monday     28 July 2008                          Council Meeting (other Program                                                          Panels)

 

Wednesday        30 July 2008                 Councillor Workshop – Vacant

 

Monday     4 August 2008                      Councillor Workshop – Vacant

 

Monday     11 August 2008                    Council Meeting (Regulatory)

 

Wednesday        13 August 2008           Citizenship Ceremony

 

Monday     18 August 2008                    Program Panels

 

Monday     25 August 2008                     Council Meeting (other Program                                                          Panels)

Monday     1 Sept 2008                           Councillor Workshop – Vacant

 

Monday     8 Sept 2008                           Council Meeting (Regulatory)

 

Wednesday        10 Sept 2008              Citizenship Ceremony

 

Saturday    13 Sept 2008                        Local Government Elections

 

Friday                  19 Sept 2008               Special Council Meeting – Election                                                                    of Lord Mayor

 

Saturday    20 Sept 2008                        Councillor Workshop – Councillor                                                                    Induction Workshop

 

Monday     22 Sept 2008                        Councillor Workshop – Councillor                                                                    Induction

 

Monday     29 Sept 2008                        Council Meeting (other program                                                          panels)

 

NOTE:           Workshops scheduled for Monday’s Only during August and September 2008.

 

 

 

 

 

14.6

SUBJECT          Program Panels

REFERENCE    F2004/06950 - D00937010

REPORT OF      Manager Strategic Partnerships and Programs

 

RECOMMENDATION

 

That the notes from the seven Program Panel meetings held on 21 April 2008 are noted.

 

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

.

 

 

 

14.7

SUBJECT          Investments Report for March 2008

REFERENCE    F2004/06960 - D00920918

REPORT OF      Manager - Finance

 

RECOMMENDATION

 

That Council receive and note the investments report for March 2008.

NOTE:                This matter was adopted under Minute No 9895 – Council Matters To Be Adopted Without Discussion.

 

 

 

 

 

 

14.8

SUBJECT          2007/08 Management Plan - March 2008 Quarterly Review

REFERENCE    F2004/05853 - D00934647

REPORT OF      Manager - Finance

9912

RESOLVED      (Finn/Esber)

(a)       That Council adopt the General Manager’s March 2008 Quarterly Review of the 2007/08 Management Plan and Budget appended as Attachment 1 to Manager Finance Report.

(b)       That Council approve the actual results and forecast variations to the previously approved budget estimates for the 2007/08 financial year as reflected in Attachment 1 to Manager Finance Report.

(c)        Further, that Council adopt the Responsible Accounting Officer’s report on the financial position of the Council.

 

NOTE:           Councillors P J Garrard and A A Wilson requested their names be recorded as having voted against this decision.

 

 

 

 

 

14.9

SUBJECT          Adoption of the Draft Management Plan 2008/09 - 20011/12 for Public Exhibition

REFERENCE    F2007/00392 - D00938692

REPORT OF      Group Manager Corporate Services

9913

RESOLVED      (Finn/Brown)

(a)     That Council adopt, for the purpose of public exhibition, the Draft Management Plan 2008/09 – 2011/12, subject to the following amendments:

1            Budget line item adjustments for the 2008/09 financial year as follows:

1.1         Increase the combined expenditure budget for electricity and street lighting by $500,000 to incorporate the purchase of 100% green power.

1.2         Reduce the expenditure budget for the Lord Mayor’s Christmas Party by $22,000;

1.3         As recommended by the Resources Advisory Committee, reduce:

1.3.1             Catering (excluding Council Meetings) for staff by $10,000;

1.3.2             Postage by $93,000; and

1.3.3             Stationery by $45,000;

1.3.4             Based on the most recent advice received from the Department of Local Government, reduce expenditure on Council Elections by $30,000; and

1.3.5             Reduce the fleet budget by a further $300,000, such monies to go towards Greenpower.

2            Funding of the following projects from Section 94 contributions in lieu of revenue funding by the amounts shown for each of the following projects respectively:

Project

000

Library Materials RFID (Radio Frequency Identification) system

$500

Pavilion  Improvement Program

$85

Sportsground Program

$95

Playground Replacement Program

$20

Parks Program

$42

Local Bike Facilities

$163

Total

$905

3            Proposed borrowings reduced by the amount of $905,000 noted above from $2,927,000 to $2,022,000.

(b)       Further, that Council approve the placing on public exhibition for 28 days of the Draft Management Plan 2008/09 – 2011/12, Proposed Schedule of Fees and Charges 2008/09 and Pricing Policy 2008/09, as attached to this report and amended by this resolution.

 

NOTE:           1          Councillor A Issa returned to the meeting at 10.09 pm during consideration of this matter.

 

2          Councillor P J Garrard and A A Wilson requested that their names be recorded as having voted against this decision.

 

 

 

Notices of Motion

 

15.1

SUBJECT          Food and Beverage Purchased for Staff Functions and Meetings

REFERENCE    F2007/02457 - D00923720

FROM                 Councillor C E Worthington

9914

RESOLVED      (Worthington/Jamal)

That the Group Manager Corporate Services bring forward a detailed report to the Ordinary Meeting of Council to be held on 23rd June 2008, relating to the total cost of food and beverages purchased during the past two (2) years for staff functions and meetings including the number and cost of all staff functions held away from Council.

 

 

 

 

 

15.2

SUBJECT          Outdoor Machinery and Fleet Vehicles

REFERENCE    F2004/09461 - D00923722

FROM                 Councillor C E Worthington

9915

RESOLVED       (Worthington/Esber)

That the Group Manager Corporate Services bring forward a detailed report to the Ordinary Meeting of Council to be held on 23rd June 2008 (or marginally later if necessary), relating to the following matter:-

1       The number of items of outdoor machinery and fleet vehicles currently owned by Council.

2       The age of each.

3       The turnover period for both.

4       The annual cost to Council of the purchase of new machinery and fleet vehicles.

5       The number of vehicles which are environmentally friendly.

6       Practices which could be introduced in order to effect substantial savings in this area.

7       The opportunity cost of renewing the fleet in light of Council’s debt.

 

 

MATTER OF URGENCY

 

9916                   RESOLVED                 (Wilson/Wearne)

That  the Notice of Motion submitted to rescind Item 11.1 of Roads Paths Access & Flood Mitigation regarding Dedication of Land owned by Council as Public Road be considered as a Matter of Urgency.

 

The Chairperson ruled that the matter was one of great urgency.

 

1

SUBJECT          Dedication of Land Owned by Council as Public Road

REFERENCE    F2008/02414 - D00933935

FROM                 Service Manager – GIS/LIS

9917

 

 

 

 

 

 

 

 

 

9918

RESOLVED      (Wilson/Wearne)

That the decision carried in respect of Item 11.1 as follows

 

“That Council dedicate by notification in the Government Gazette the land described below as public road in accordance with the Roads Act 1993.”

 

be is hereby rescinded.

 

RESOLVED      (Wilson/Wearne)

That Council dedicate by notification in the Government Gazette the land described in Service Manager – GIS/LIS Report as public road in accordance with the Roads Act 1993 with the exception of the following land:-

  1. Hunts Lane, Epping (Lot 2 DP 731018)
  2. Hunts Lane, Epping (Lot 2 DP 517284 and DP 221394)
  3. Rawson Street, Epping (Lot 1 DP 176267 and Lot 2 DP 176267).                                                                                                                         Hun                                                                                                                     Hun

 

 

 

 

 

 

 

DECISIONS FROM CLOSED SESSION

 

9919

RESOLVED      (Esber/Brown)

Members of the press and public be excluded from the meeting of the Closed Session and access to the correspondence and reports relating to the items considered during the course of the Closed Session be withheld. This action is taken in accordance with Section 10A(s) of the Local Government Act, 1993 as the items listed come within the following provisions:-

 

 

1       Tender No.4/2008 Marion Street, Parramatta - Construction of Stormwater Drainage, Reconstruction of Kerb & Gutter, Road Pavement and Associated Works.. (D00932340) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

2       21B Barangaroo Road Toongabbie - Proposed Disposal. (D00938697) - This report is confidential in accordance with section 10A (2) (d) of the Local Government act 1993 as the report contains commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

3       Civic Place Update May 2008. (D00918539) - This report is confidential in accordance with section 10A (2) (c) of the Local Government act 1993 as the report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

NOTE:    The Lord Mayor asked the Chamber if any attendees wished to make representations in relation to any matter to be considered in Closed Session.

 

                                       No members of the public wished to make representations.

 

 

 

 

 

RESUMPTION OF MEETING

 

 

 

 

The decisions of Closed Session were noted as follows:-

 

 

 

18.1

SUBJECT          Tender No.4/2008 Marion Street, Parramatta - Construction of Stormwater Drainage, Reconstruction of Kerb & Gutter, Road Pavement and Associated Works.

REFERENCE    F2008/01186 - D00932340

REPORT OF      Service Manager Capital Projects

9920

RESOLVED      (Esber/Garrard)

(a)       That the tender submitted by Statewide Civil Pty Ltd for the construction of stormwater pipe amplification at Marion Street, Parramatta for the sum of $517,139.00 (excluding GST) be accepted.

(b)       That all unsuccessful tenderers be advised of Council’s decision in this matter.

(c)        Further, that the Lord Mayor and General Manager be given delegated authority to execute and affix the Common Seal of Council to the necessary documents.

 

 

 

 

 

18.2

SUBJECT          21B Barangaroo Road Toongabbie - Proposed Disposal

REFERENCE    F2008/01316 - D00938697

REPORT OF      Property Program Manager

9921

RESOLVED      (Esber/Wilson)

(a)       That consideration of this matter be deferred and Council utilise a local valuer appropriately supplied with the correct zoning title for the property, to obtain a further valuation.

(b)       Further, that the property be sold under auction.

 

 

 

 

 

18.3

SUBJECT          Civic Place Update May 2008

REFERENCE    F2004/06405 - D00918539

REPORT OF      Group Manager Corporate Services

9922

RESOLVED      (Esber/Brown)

(a)      That Council receive and note this report.

(b)       Further, that Council appoint Mr. Chris Mitchell to the Civic Place Management Committee as Legal Advisor, noting, in accordance with s.55 (3) of the Local Government Act 1993, that a satisfactory result would not be achieved by calling for public tenders given the need to ensure continuity of the project in accordance with the terms of the approval by the Local Government Project Review Committee.

 

NOTE:      1        Councillor P J Garrard left the meeting and Councillor L E Wearne retired from the meeting  at 10.46 pm after having declared an interest in this matter as members of the Central Parramatta Planning Committee, the consent authority for Civic Place.

 

                   2        Councillor P J Garrard returned to the meeting at 10.56 pm following consideration of this matter.

 

 

 

 

RESCISSION MOTION

 

A Notice of Motion to rescind Item 1 of Roads Paths Access & Flood Mitigation regarding the Dedication of Land owned by Council as Public Road was submitted prior to the conclusion of the meeting and was considered as a Matter of Urgency – Minute No.s 9916 and 9917 refer.

 

 

The meeting terminated at 10.57 pm.

 

THIS PAGE AND THE PRECEDING 21 PAGES ARE THE MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON MONDAY, 26 MAY 2008 AND CONFIRMED ON TUESDAY, 10 JUNE 2008.

 

 

 

 

 

Lord Mayor